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PhD

Research

Universiteit Hasselt - Knowledge in action

PROCEDURE LAY-OUT AND PRINT DOCTORAL THESIS/INVITATIONS/ANNOUNCEMENTS

1. The font for the thesis is Verdana 9pt. More information about the layout is available in the ‘Tekstblok-format’

2. The file ‘Koninklijke Bibliotheek Albert I’ should be completed at least 15 working days before submission of the proofversion of your thesis. Send this document to Patrick Carmans (Patrick.carmans@uhasselt.be). A unique depot number will then be assigned to you. You need to fill in this depot number on the document ‘information PhD’ (see point 3). Without this depot number you will not be able to print your thesis. Two copies of your thesis will be send by Patrick Carmans to the ‘Koninklijke Bibliotheek’ in Brussel and one copie to the UHasselt librabry (please take this into account when determining the amount of theses you want to print).

3. Download this form and fill in the correct data for the cover, first page, invitations and announcements. Please send this completed file to PhD@uhasselt.be (subject: Application form COVER dissertation) and this at least 10 working days before submission of the proofversion of your thesis.
Remark: Only for PhDs in Audiovisual and visual Art and Architecture a photograph or drawing can be put on the cover. The layout department can give you more information about this.

4. Print your thesis
The thesis will always be printed recto-verso! Please pay attention that all chapters start on odd pages. We add only the title page in the document. The layout of the other pages is your responsibility!
A proof can be applied for at least 8 days before you need to send your final thesis to the jury members.

Proof: You can apply for a proof at least 8 working days before you need to send your final thesis to the judges. Below (How can I print my thesis?),  more information is available about how you can print a proof. If you load up your proof before 10.00 am, the proof can be picked up the next day at XOD (campus Book shop). The proof is delivered as separate pages for both cover and content (not as a book). If the proof is ok and you don’t want to change anything, send an e-mail to Patrick Carmans (Patrick.carmans@uhasselt.be). Mention in this e-mail the amount of theses you want to print.

Final print: Printing your final thesis will take 5 working days. Please load your final thesis up in the system at least 5 working days before you want to send your thesis to your jury members. It is recommended to previously perform a test in order to check if everything is working well.

5. Pages PhD thesis (cover excluded) Black and white or color?

Option 1: You want to print your PhD thesis (not cover) in black and white. Your PhD thesis will be printed in black and white even if some figures, text, tables or …. are in color in your PDF. The price for printing your PhD thesis (not cover) will then be calculated for a black and white print.

Option 2: You want to print your PhD thesis (not cover) in color. Your entire PhD thesis will be printed in color. Our copy machine distinguishes between the pages containing color/grey scales and the pages containing only black. You do not need to calculate which pages need to be printed in color and which pages do not. The price is determined based on the number of pages in color and the number of pages in black.

Remark: The color copy machine makes very detailed distinction between color and black and white. What appears black to you, may be a composition of the 4 CMYK printing colors. An advantage is that the print quality is much better, but the disadvantage is that the printing price is higher. We therefore ask you to take special care to set your layout settings for your font, figures, tables,.. in black and white.

How can I print my thesis (both proof and final print)?

There are two ways to deliver your thesis but you need to use the Web Submission tool.

1. Deliver your thesis using your own application (e.g. Word, Excel,….)

How? Open your thesis in your own application (Word, Excel,…). Click ‘print’ option in the application. Select the ‘Oce PRISMAaccess Web driver’ and click ‘OK’. If this printer is not present, you can install the ‘Oce PRISMAaccess Web driver’ by yourself. This is only possible if you are working on the network of Hasselt University. Here you can find more information about how to install the web driver.

Once the installation is complete, you can send your orders to our print facilities.

How?
- Go to your application (Word, Excel,…), click on ‘File’ --> ‘print’
- A print dialogue box opens. In the drop-down menu for printers, select the ‘Oce PRISMAaccess Web driver’. Don’t do anything else. Don’t fill any number. Click ‘OK’ unless your document is in another format than A4. In this case you must first adjust the page setup.
- Your PC will then connect to our print facilities via the Web. Next, you will need to log in with your lucp-number and password. An order form will be displayed. Complete the form (please pay attention to the required fields) and click ‘send’. An example of what you need to fill in is available here. The points in bold need to be filled in. Remark, reserve 3 copies for Hasselt University Library (1) and the Royal Library in Brussels (2). You will receive an e-mail from Patrick Carmans if he received everything well.
- Under the tab ‘orders’ you can track the status of your order, see a print preview,…
- You can pick up your theses in the XOD (campus bookshop) after 5 working days. You will receive an e-mail from Patrick Carmans when your theses are arrived at XOD.

2. Create your own PDF files and load them up via OcePRISMAaccess Web Driver

There are multiple ways to create a PDF. For example:

- You can purchase the software via the Adobe website (Acrobat full version = affordable software). More information about how to create a PDF using this software is available here.
- You can use the CutePDF software. This software can be downloaded for free from http://www.cutepdf.com/products/CutePDF/writer.asp If you want to edit PDF documents, the CutePDF Writer Companion must be installed (using this, documents can be merged, pages deleted,…). More information about how to create a PDF using the CutePDF software can be found here.
- You can use the PrimoPDF software. This software can be downloaded for free from http://www.primopdf.com. More information about how to create a PDF using the PrimoPDF software can be found here.

If the PDF of your thesis is ready, follow the step by step procedure which is indicated below:
Open the following link in Internet Explorer: http://uh-prism.uhasselt.be/Printroom/ServicesAndOrders.aspx
The first time you use this, it is possible that you need to log in. More information about how to log in is availabe here.

- Click on ‘Client’
- Click on the First icon under ‘Originals’
- Click on ‘Choose file’
- Browse to select the PDF file that you want to print
- Your attachment is complete if you see a 'v'
- Scroll down and fill in the order form (please pay attention to the required fields) and click on ‘send’. An example of what you need to fill in is available here. The points in bold need to be filled in. Remark, reserve 3 copies for Hasselt University Library (1) and the Royal Library in Brussels (2). You will receive an e-mail from Patrick Carmans if he received everything well.
- Under the tab ‘orders’ you can track the status of your order, see a print preview,…
- You can pick up your theses in the XOD (campus bookshop) after 5 working days. You will receive an e-mail from Patrick Carmans when your theses are arrived at XOD.


3. In exceptional cases and on request (contact Patrick Carmans) it is possible to deliver you PDF of your thesis using an oterh data carrier like e-mail, USB-stick. Please contact Patrick Carmans (tel. 8104)