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PROCEDURE LAY-OUT AND PRINT DOCTORAL THESIS/INVITATIONS/ANNOUNCEMENTS

IMPORTANT: Start this procedure at least five weeks before you have to send your final thesis to the jury members! 

1. The font for the thesis is Verdana 9pt. More information about the layout can be found at ‘Tekstblok-format’

2. Fifteen working days before printing of the thesis, you must deliver the ‘Koninklijke Bibliotheek Albert I’ ('Albert I Royal Library') document to Patrick Carmans. You will be assigned a unique depisition number that you will tater have to enter in the document 'gegevens doctoraat' ('doctorate information') (see point 3 below). Patrick Carmans will keep three copies of your doctoral thesis. One of these will be delivered to the Hasselt University Library and two copies are provided to the Royal Library in Brussels (keep this in mind when determining the print run!)

3. For the cover, inside page, invitation and announcement of your doctorate, you must fill in the application form correctly and send it to phd@uhasselt.be (subject: Aanvraagformulier COVER doctoraatsthesis). Please do this at least ten working days before you want the proof of the thesis to be printed.
Exclusively for doctorates in the Audiovisual and Visual Arts and Architecture, a photograph or a drawing may be inserted on the cover. The layout office can provide you with more information about this.

4. Printing the thesis: The thesis should always be printed recto-verso. Please ensure that all chapters begin on odd pages. We only add the title page to the document. The rest of the pagination and layout is your responsibility. 

Proof: You can request a proof at least eight working days before you have to send your final thesis to the jury members. More information about printing your proof can be found under ‘How can I print my thesis?’ If the upload takes place in the morning (before 10 am), you can collect the proof the next day at XOD. Both cover and contents will be delivered loose-leaf. If no changes have to be made to the thesis, you can inform Patrick Carmans by email, mentioning how many copies of the final thesis you want to print.

Final print: It takes five working days to print your final thesis, so please upload your final thesis into the system no later than five working days before you have to send your final thesis to the jury. It is advisable to perform a test beforehand, so that you do not have any last-minute surprises.

5. The inner material of your doctorate: black and white, or colour?

Option 1: You want to print the inner material of your doctorate completely in black and white. The entire inner material of your doctorate will be printed in black and white, even if there are figures, text, or other parts that are in colour in your PDF file. The price of the inner material will be calculated at the black and white rate.

Option 2: You want to print the inner material of your doctorate completely in colour. The entire inner material of your doctorate will be printed in colour. Our colour copier makes a distinction between pages containing colour/greyscale and pages only containing black. You no longer have to work out which pages contain colour, and which do not. The price will be calculated on the basis of the number of colour and black and white pages.

Note: The colour copier makes a very detailed distinction between colour and black and white. What looks black to the naked eye may be a composite of the four CMYK print colours; the advantage of this is that the print quality is much better, but the disadvantage is that the price is higher. Please therefore take care to ensure that your font, figures, tables, etc., in the layout of your doctorate are in black and white.

How can I print my thesis (both proof and final print)?

The procedure for printing PhD theses is being revised momentarily. Mid August 2017 the new procedure will be made available. Should you wish to proceed printing your PhD thesis before this date, please contact patrick.carmans@uhasselt.be.