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Special facilities for students in special circumstances

International students

Universiteit Hasselt - Knowledge in action

FUNCTIONAL IMPAIRMENT - LEARNING DISABILITY

Do you have a learning disability (dyslexia / dysorthographia or dyscalculia) or some other functional impairment (ADHD, autism, a visual impairment, etc.) and are you a (future) student at Hasselt University?

A functional impairment should not be a reason for an unnecessary delay.
This is why we offer students with a functional impairment, where necessary, extra support and coaching in their studies and extra facilities during teaching and exams.


So do not hesitate to apply.
In a personal meeting with a study coach, you can indicate what difficulties you are experiencing or expect to experience and find out how we can support you in this.


What can we do for you?

Of course you can benefit from the existing range of (coaching) facilities of Hasselt University.
In addition, you can also make use of:

  • adapted (individual) study coaching (e.g. in terms of study methods, study planning, etc.)
  • adapted (individual) study career coaching, for example the definition of an adapted study pathway (e.g. spreading out the study programme over multiple years)
  • teaching facilities (depending on your needs and difficulties, e.g. in the selection of the tutorial group, etc.)
  • facilities during evaluations (depending on your needs and difficulties, e.g. extra time to complete an exam, no penalties for spelling mistakes, choosing your position within the examin room, etc.)
  • reading software

Who is eligible?

Students with a(n):

  • physical disability
  • hearing impairment
  • visual impairment
  • chronic disease
    e.g. diabetes, cardiovascular disease, etc.
  • developmental impairment
    e.g. learning disability (dyslexia / dyscalculia), autism spectrum disorder, AD(H)D, tic disorder, development coordination disorder (DCD), developmental dysphasia, developmental stutter
  • psychiatric disability
    e.g. mood disorder, anxiety disorder, etc.
  • another functional impairment
    (e.g. functional impairment of pain functions, skin and related structures)

...are eligible for extra support and facilities.

In addition, the functional impairment needs to be permanent or long-term and serious.

The criteria for long-term are as follows:

  • there is an actual or expected impairment of at least 12 months
    and / or
  • preventive monitoring is needed for at least 12 months.

A functional impairment is regarded as serious when there is an impact on academic activities.

Are you dealing with specific problems that will last less than 12 months?
i.e. a broken wrist, pregnancy, or certain complaints without diagnosis...
Contact the study career coach in order to determine which measures can be implemented for you.

How can you apply?

It is up to you to take the first step: make yourself known, gather the required documents / certificates and submit your request to the study coach of your programme.

You can do this at any moment during the academic year (or before the academic year has started) and during your entire study career.

Note! An application for extra facilities during an exam has to be completed no later than 15 business days prior to the relevant examin period, so be sure to contact the study coaches in time.

Below you will find a step-by-step guide on how to get extra support and facilities:

STEP 1: APPLICATION
In your electronic student file, under the buttons 'study coaching - forms' you can find an application form. Fill out this form, sign it and deliver it to the study coach. You can do this directly, through the reception or through the student desk at Diepenbeek Campus (Building D) or at Hasselt Campus (Old Prison).


STEP 2: CERTIFICATION
Gather the necessary documents /certificates (see the 'Certificates' tab for more information).
The study coach will check to see if the documentation you have provided meets the criteria.

Tip: Make sure you get off to a flying start. We advise you to submit the necessary documents / certificates together with your application form (see step 1), or to take them to your meeting (see step 3).


STEP 3: MEETING
The study coach will invite you for a meeting by email.
During this meeting an evaluation is made of the difficulties or problems you are experiencing or expect to experience in attending classes and / or during exams, and of what type of coaching and facilities could help you with these problems.


STEP 4: GRANTING FACILITIES
The application and the proposal for facilities are - if necessary - submitted to the Examination Board of the relevant programme. The Examination Board determines whether the requested facilities are possible within the programme (taking into account the learning outcomes, subject related or practical feasibility and other factors) and decides on whether or not to grant these facilities.

The study coach informs you what facilities have been granted by email and adds these to your electronic student file.
Copies of the documents and certificates included in the application are retained by the study coach. The data is treated with the necessary respect for the privacy of the student.

If the functional impairment is permanent, you can make use of the facilities throughout your entire study career at Hasselt University on the basis of the submitted certificate(s).
If the functional impairment is long-term, but not permanent, you will need to apply for facilities annually in order to renew them; the certification will then need to be renewed annually. The study coach will remind you of this by email at the beginning of every academic year.


STEP 5: PRACTICAL ORGANISATION
The study career coach follows up on the practical organisation of the facilities (e.g. extending the lenght ot an exam). In order to practically organise certain facilities (e.g. relocating an exam) you need to contact the study career coach (in good time).


Documents / certificates

In order to be eligible for extra support and facilities, you will need to gather and submit the necessary documents / certificates to your study coach.

Certificates from the following officially recognised bodies are accepted for all students with a functional impairment:

  • Specialised (medical, psychiatric or orthopedagogical) certificates, in conformity with the format and criteria below:
    • physical disability
      Completed documentation for students with a physical disability
      The documentation is completed by the (treating) physician.

    • hearing impairment
      Completed documentation for students with an hearing impairment
      The documentation is completed by the (treating) physician.

    • visual impairment
      Completed documentation for students with a visual impairment
      The documentation is completed by the (treating) physician.

    • chronic disease
      Completed documentation for students with a chronic disease
      The documentation is completed by the (treating) physician.

    • developmental impairment
      • learning disability (dyslexia / dyscalculia)
        Students with a learning disability need to provide an existing report of a diagnostic test supporting the claim of a learning disability.
        Read which criteria the report should meet.

      • autism spectrum disorder
        Students with an autism spectrum disorder (ASS) need to submit one of the following document:

        - Completed documentation for students with an autism spectrum disorder
        The documentation is competed by the (treating) (child and adolescent) psychiatrist, neuro-paediatrician or licensed psychologist.

      • AD(H)D
        Completed documentation for students with an attention deficiency / hyperactivity disorder
        The certification booklet is completed by the (treating) (child and adolescent) psychiatrist, neurologist, neuro-paediatrician or licensed psychologist.

      • tic disorder documentation for students with a tic disorder
        The documentation is completed by the (treating) (child and adolescent) psychiatrist, neurologist or neuro-paediatrician.

      • developmental coordination disorder / DCD
        Students with a developmental coordination disorder / DCD need to submit one of the following documents:
        - Completed documentation for students with a developmental coordination disorder
        The documentation is completed by the (treating) neurologist, neuro-paediatrician or (child and adolescent) psychiatrist.

      • developmental dysphasia
        Students with developmental dysphasia need to provide an existing report of a diagnostic test supporting the claim of developmental dysphasia.
        Read which criteria the report should meet.

      • developmental stutter
        Completed documentation for students with a developmental stutter
        The documentation is completed by the (treating) physician.

    • psychiatric disability
      Completed documentation for students with a psychiatric disability
      The documentation is completed by the (treating) (child and adolescent) psychiatrist or licensed psychologist.

    • another functional impairment (e.g. functional impairment of pain functions, skin and related structures)
      Completed documentation for students with another functional impairment
      The documentation is completed by the (treating) physician.

    • multiple functional impairments
      Do you have more than one functional impairment and would you like to have extra support and / or facilities for these different impairments?
      Submit the certificates per impairment, as described above. This will enable us to identify the difficulties you are experiencing or expect to experience and respond to them as best as we can.

Note: The request to certify does not necessarily imply the need for diagnostic testing by the physician. The authorised person can also certify after inspecting reports which the student has made available.

 

Do you still have questions? Contact us!

Do you still have questions or doubts?

Do not hesitate to contact the study coach.
The study coach will be happy to assist you, or refer you to the right person.