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International students


Special facilities for students in special circumstances

International students

Universiteit Hasselt - Knowledge in action

STUDYING AND WORKING

Are you combining your studies with part-time or full-time employment?

By granting you working student status, Hasselt University can help you make this tough combination feasible. Where necessary, we will give you additional support and guidance in your studies and additional teaching and exam facilities.


So do not hesitate to register.
At a personal meeting with the study career coach, you can indicate what difficulties you are experiencing or expect to experience, and we will see what we can do for you.


What can we do for you?

You can of course use the existing range of (coaching) facilities at Hasselt University.
You can also benefit from:

  • customised (individual) study coaching, e.g. regarding study planning
  • customised (individual) study career coaching, such as the definition of an adapted study pathway that takes account of both your studies and your work (e.g. by spreading your studies over several years)
  • teaching and evaluation facilities (depending on your needs, e.g. choice of tutorial group, group work replaced by individual assignments, etc.)

Who is eligible?

There are several statuses for students who want to combine working and studying:

  • Working student status
  • You are eligible for working student status if you are employed for at least 72 hours per month or half of a full-time job.
  • You can also obtain working student status if you are currently actively searching for a job (a job-seeker with benefit entitlements).


Note: Working student status is not intended for students with a part-time job (e.g. limited weekend work), students on a postgraduate programme, doctoral students or pensioners.


How do you apply?

It is up to you to take the first step: make yourself known, collect the necessary documents/certificates and submit your dossier to the study coach.
You can do this at any time during the academic year (including for the current academic year), and throughout your academic career.


Please note: An application for exam facilities should be completed no later than 15 days before the start of the exam period concerned, so please contact the study career coach in good time.

The step-by-step plan to achieving working student status is described below:

STEP 1: REGISTRATION
In your electronic student file, you will find a registration form under the buttons 'studycoaching - forms'. Fill in this document, sign it and return it to the study coach. You can do this directly via reception or via the student desk on the Diepenbeek Campus (Building D) or on the Hasselt Campus (Old Prison).

STEP 2: CERTIFICATION
Gather the necessary documents/certificates (see the ‘Certification’ tab for more information).
The study coach will check whether the documentation you have submitted meets the necessary criteria.
Tip: Make sure you get off to a flying start. We advise you to submit the necessary documents / certificates together with your application form (see step 1), or to take them to your meeting (see step 3).

STEP 3: MEETING
The study career coach will invite you for a meeting by email.
During this meeting, an evaluation is made of the difficulties or problems you are experiencing or expect to experience from combining employment and studies, and what measures and facilities could help you with these problems.

STEP 4: APPROVAL OF FACILITIES
The application and the proposal for facilities are - if necessary - submitted to the Examination Board of the relevant programme. The Examination Board determines whether the requested facilities are possible within the programme (taking into account the learning outcomes, subject-related or practical feasibility and other factors) and decides on whether or not to grant these facilities.
The study coach informs you what facilities have been granted by email and adds these to your electronic student file.
Copies of the documents and certificates included in the application are retained by the study coach. The data is treated with the necessary respect for the privacy of the student.
Working student status must be re-applied for annually. The study coach will remind you of this by email at the beginning of each academic year.

STEP 5: PRACTICAL ORGANISATION
The study career coach follows up on the practical organisation of the facilities (e.g. absence from a compulsory contact moment). In order to practically organise certain facilities (e.g. relocating an exam) you need to contact the study career coach (in good time).

Documents / certificates

To qualify for working student status, you must gather the following documents/certificates and submit them to your study coach.


Working students
You must be able to present a certificate that:
- is recent (maximum 2 months old),
and
- corresponds to your current situation,
and
- demonstrates that you are employed for at least 72 hours per month or half-time (e.g. an employer’s declaration or payslip)

Students on unemployment benefits
You must be able to present a certificate that:
- is recent (maximum 2 months old),
and
- corresponds to your current situation 

Independent students
You must be able to present a certificate that:
- is recent (maximum 2 months old),
and
- corresponds to your current situation (e.g. payslip, certificate from benefit payment institution in the event of unemployment)

Any questions? Get in touch!

Do you have any questions about working student status, or are you unsure whether you qualify?
Please feel free to contact the study coach.


Do you have any questions about how you can strike a balance between work and study in your study pathway?
Please contact the study career coach.