- Name of the Association
Art.1 - The association carries the name "Joint Organisation of Statistic Scholars", abbreviated as JOSS and further called "the Association".
Art.2 - The chair of the Association is settled at the UHasselt in Diepenbeek.
Art.3 - The purpose of the Association consists of:
- integrating the students (who are from all parts of the world) in a completely different environment.
- stimulating a remaining contact between alumni and students in "Master of Statistics".
- sharing ideas and experiences of professional and scientific nature.
- informing the alumni about job-vacancies.
Art.4 - The purpose will be realised by means of:
- the yearly organisation of at least 1 scientific and 1 cultural meeting-day.
- several other social activities.
- a periodical alumni-newsletter.
Art.5 - Accepted as members are:
- all persons ever enrolled in the postgraduate programs "Master of Statistics", called regular members.
- all persons, not considered as regular members, though interested in supporting the Association, further called supporting members.
- the founders of the postgraduate programs, called honorary members.
All members receive the periodical alumni-newsletters and have the opportunity to assist at meetings.
Board members are those members exercising a board-function.
The decision to exclude a board member can only be taken by the General Assembly (see Section E).
Art.6 - Regular members do not pay any contribution.
Supporting members also do not pay any contribution.
Honorary members are free to pay a contribution.
- General Assembly
Art.7 - The General Assembly meets once a year.
Art.8 - All members and only members can take part in the General Assembly.
Art.9 - All members have equal right to vote at the meeting of the General Assembly.
Art.10 - For all decisions taken on a meeting of the General Assembly, two third of the members need to be present and a majority of two third of the given votes is necessary. When not enough members are present the first time, a second meeting will be organized, where a simple majority of the given votes is sufficient.
Art.11- The agenda of the meeting of the General Assembly will be set up by the board and will be sent to the members beforehand, together with the reports of the board.
Art.12 - Any member can previously announce a topic for the agenda.
Art.13 - The regular topics of the agenda are:
- adoption of the report of the president, the vice-president, the treasurer and the secretary.
- proposals for activities for the next year.
- announcing the results of the board-elections.
Art.14 - Any member that has some affiliation with one of the Master programs can put himself/herself forward for one or more board-functions.
Art.15 - Two months before the meeting of the General Assembly takes place there will be a call for nominations.
Art.16 - The list of candidates, together with the agenda of the meeting of the General Assembly and the reports of the board, will be announced about 1 month before the meeting.
Art.17 - Voting will be done by letter.
Art.18 - The votes will be counted on the General Assembly.
Art.19 - Every year all board-functions will become vacant.
Art.20 - A member of the board is elected by simple majority of the given votes.
Art.21 - In case of equality of the counted votes, there will be voted again amongst the members, present at the General Assembly.
Art.22 - In the case that a board-member cannot exercise his/her function, the board will take the necessary decisions.
Art.23 - The official language of the Association is English.
- Description of Board-functions
Art.24 - The president chairs all meetings.
He/she occupies himself/herself with all contacts, maintained with outsiders.
He/she takes the final responsibility for scientific meeting-days.
Art.25 - The vice-president takes the final responsibility for cultural meeting-days.
He/she takes over any task of the president, whenever the president cannot exercise it.
Art.26 - The editor takes the final responsibility for the periodical alumni-newsletters.
Art.27 - The secretary draws up a report of every meeting.
He/she keeps up the current correspondence with the members.
A constant secretariat will be established at the UHasselt in Diepenbeek.
Art.28 - The treasurer keeps book of all receipts and expenditure.
Expenses above 50 Euro will be approved in advance by the board and will be confirmed by a receipt.
Art.29 - All extra board-functions will be created and described after careful consideration within the board.
Art.30 - Documents binding on the Association will be signed of by the president and the treasurer.
The board can pass this competency to other board members by letter.
- Changing the Statutes
Art.31 - Any decision to change the statutes will be taken by the board and announced in the periodical alumni-newsletter. The members have the right of veto. A majority of two third is needed for this veto.
- Decomposition of the Association
Art.32 - Any decision to decompose the Association will be taken on the General Assembly.
Art.33 - In case of decomposition of the Association, its assets will be transferred to a good cause, supported by the UHasselt in Diepenbeek.
- Contact Address
Art.34 - The correspondence address of the Association is:
Center for Statistics
Agoralaan - Building D
Art.35 - All information can be found on the website of the Association:
- Final Remark
Art.36 - About anything that is not settled by the statutes, the board members and honorary members will be consulted.