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Doctoral School of Behavioral Sciences & Humanities


Rules & regulations

Doctoral School of Behavioral Sciences & Humanities

Universiteit Hasselt - Knowledge in action

HOW TO OBTAIN CERTIFICATES

In order to get the permission to defend your PhD, you will need to show that you fulfilled the requirements postulated by the doctoral school. You will need to complete and submit your logbook (ARK - BEWREC), including all proof. For some requirements, a signed statement of your promoter will suffice, but for most requirements you need certificates in order to demonstrate that you fulfilled them.

Below is indicated which type of proof is needed for which type of activity, as well as how you should proceed in order to receive a certificate.

In the future, all doctoral school activities will be registered in the electronic doctoral file, but for now you must save all certificates on paper.


If you attend courses / workshops organized by the doctoral schools at UHasselt:

  • Always sign the attendance form.
  • Fill out the online evaluation after the course has ended (the link will be sent to you by e-mail after the last session).
  • You will then automatically receive a certificate from the doctoral school by internal mail.

If you attend courses / workshops organized at UHasselt but not by the doctoral schools, or attend courses / workshops at another location:

Online courses can be acknowledged, on condition that there is a formal evaluation (i.e., exam or assignments).  The proportion of online courses in the fulfillment of your program should be kept minimal.

Master courses taken during the course of the PhD can be acknowledged, on condition that there is a formal evaluation generating a personal score (exam or alternative assignment). The test result can replace the proof of attendance.

For PhD students of the Faculty of Law, Ius Commune activities can also be acknowledged by the doctoral school (with Ius Commune certificates sufficing as proof).

If you want to receive a certificate for a presentation at a conference / symposium / colloquium:

  • Send the following documents by e-mail to doctoralschools@uhasselt.be:
    • the confirmation that your abstract was accepted (or alternative like scanned page of abstract book or invitation e-mail),
    • proof of attendance,
    • this document with the necessary details.
  • If all documents are approved, you will receive a certificate by internal mail.

For presentation of doctoral seminars (ARK / REC), no certificates are needed. A signed statement of your promoter suffices as proof.

If you want to receive a certificate for attendance of a conference / symposium / colloquium (without presentation):

For research stays abroad, no certificates are needed. A signed statement of your promoter suffices as proof.

No certificates needed. A signed statement of your promoter suffices as proof.

If you want to receive a certificate for attendance of other events / activities: