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Doctoral School of Sciences & Technology


Doctoral training

Doctoral School of Sciences & Technology

Universiteit Hasselt - Knowledge in action

HOW TO OBTAIN A CERTIFICATE?

In the future, an online application, My Doctoral File, will be developed. You may consider this as a kind of database in which you can enter every course, certificate, etc. For now, you must keep everything in a map yourself.


Certificates for courses and info sessions


Participation in a


1. courses organized by the Doctoral Schools at Hasselt University

Always sign the attendance form which will be available during each session of the course. You will receive a certificate from the Doctoral School after you filled out an online evaluation. The link for the evaluation will be send to you after the last session of the course.


2. obligatory info sessions

Always sign the attendance form which will be available during the info session. You will receive a certificate from the Doctoral School after you filled out an online evaluation. The link for the evaluation will be send to you after the info session.

3. courses organized at Hasselt University (not by the Doctoral Schools) or at another university/company/SOC….

If you want to receive a certificate from the doctoral school, check if this course is eligible for the doctoral school program before you follow the course by contacting Stefanie Kerkhofs.
If this course is eligible and you want to receive a certificate, send the following documents by e-mail to doctoralschools@uhasselt.be:

  • Fill out this template
  • A certificate of attendance of the organizers of the course (scanned version)
  • A confirmation that this course is eligible for the doctoral school

Certificates for active participation in conferences

If you want to receive a certificate from the doctoral school for your poster/oral presentation at a conference, send the following documents by e-mail to doctoralschools@uhasselt.be:

  • Fill out this template
  • A certificate from the organizers of the conference (scanned version)
  • A scan from the abstract book where your name is mentioned or another proof in which your active participation (poster or oral presentation) is confirmed.

Certificates for teaching assignment

If you want to receive a certificate from the doctoral school for your teaching assignment, send the following documents by e-mail to doctoralschools@uhasselt.be:

  • Fill out this template
  • a timetable in which your name is mentioned
  • If a timetable is not available, a signed document of your promoter in which he/she confirms your participation in the teaching assignment (including the number of teaching hours)

 Certificates for supervision

Possibilities for supervision are: supervision of bachelor students, master students,....

If you want to receive a certificate from the doctoral school for supervision of students, send the following documents by e-mail to doctoralschools@uhasselt.be:

  • Fill out this template
  • the first page of the report of the student (if your name is mentioned)
  • if your name is not mentioned on the first page of the report, a signed document of your promoter in which he/she confirms that you has supervised the student.
    You can ask a certificate for supervision after each supervision, once a year or once during your PhD.

Certificates for the attendance of seminars/research presentations from international speakers


According to the minimal requirements of the Doctoral School for Sciences & Technology, you need to follow at least twelve seminars/research presentations from international speakers during your PhD. You can ask one certificate for each year. On this certificate you put the names of the three speakers and the title of their presentation. You can find the template here. After you filled it out, send it, together with a proof that you followed this research seminars (a signed declaration of your promoter, a proof of attendance,…) to doctoralschools@uhasselt.be.

Certificates for an international stay (summer school, visiting a research group,...)

One of the ten themes of the doctoral school is 'Internationalisation and global citizinship'. If you would like to receive a certificate of your international stay (summer school or visit of a research group), please use the following template. Send this document together with a declaration of your promoter, which confirms your international stay to doctoralschools@uhasselt.be