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Doctoral School for Health & Life Sciences


Rules & regulations

Doctoral School for Health & Life Sciences

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MINIMAL REQUIREMENTS FOR OBTAINING A PHD (STARTED AFTER 1/9/2017)

 

  Requirement Comments
Poster/Oral presentations
  • Three abstracts as first author on national or international conferences/meetings
  • 3 different abstracts
  • oral presentation or poster count equally
  • cumulative, can be published all in one year
  • For activities not organized by the DS, you need to ask for approval of these activities via the doctoral school. On the website: Procedure to add activities to DS-portfolio you find more information about the required documents in order to add these activities to your DS-portfolio.
Grant proposals
  • Participation in writing a submitted grant proposal (FWO, IWT, EU …)
  • writing/submission counts but NOT success
  • supervisor signs standard form to confirm participation
Scientific skills
  • Two obligatory courses *:
    1. Ethics & Research integrity (e.g. Research integrity & lab book taking organized by the DS M&LS) 
    2. lab safety
  • Three compulsory elective technical/methods courses: (e.g. neuroanatomy of mice/rats, FELASA, Imaging, basic statistics...)
  • Pragmatic calculation: 1 course = ~8h (except for the obligatory courses)
  • * or equivalent: contact the doctoral school for more information
  • For activities not organized by the DS, you need to ask for approval of these activities via the doctoral school. On the website: Procedure to add activities to DS-portfolio you find more information about the required documents in order to add these activities to your DS-portfolio. 
Transferable skills
  • organization of one symposium (e.g. BIOMED PhD symposium or other scientific meeting) is obligatory. More information is available here.
  • Three compulsory elective (verplichte keuzevakken) courses/activities (e.g. project management, managing my PhD, presentation skills, time management, lab management, business development, IP, biomedical ethics, career coaching, …
  • Pragmatic calculation: 1 course = ~8h
  • Organization of a symposium: It is obligatory to ask approval of the doctoral school before you start organizing a symposium to make sure that you receive a certificate for this activity.
  • For activities not organized by the DS, you need to ask for approval of these activities via the doctoral school. On the website: Procedure to add activities to DS-portfolio you find more information about the required documents in order to add these activities to your DS-portfolio. 
Teaching and supervision of students
  • Teaching (at least 30 contact hours / year)
  • Supervision of students (at least 4 students during your PhD and provide at least one scientific topic for supervision each year)
  • Teaching professionalization
    1. Obligatory: Follow the information session for starting PhD students about the teaching concept at Hasselt University, the curricula of the different programmes and the didactic basis competences which help you to teach in an activating way.
    2. Obligatory: Starting PhD students will receive guidance when they start teaching. How? A system for observations and support is set up. More information about this system and what is expected from you is available here
    3. Optional: additional modules related to teaching professionalization such as ‘how to give feedback’, ‘guiding bachelor/master students’,… are organized.
  • Possibilities for teaching are: lecture, practicum, work session, COO, PGO, journal clubs, seminars
  • Possibilities for ‘supervision’: supervision of bachelor, junior or senior students, bachelor proef Biomedische wetenschappen, jaarwerkstukken
  • Teaching professionalization
    1. The obligatory session will be given twice a year. If you are not involved in teaching or guiding students at Hasselt University, you only need to follow the part about didactic basis competences which help you to teach in an activating way.
    2. A template to keep track of the observations is available here. In order to receive approval by the DS Board at the end of your PhD, you need to hand in this completed template.
    3. The optional modules related to teaching professionalization are eligible for the DS M&LS, more specifically as transferable skills courses/activities. If you follow two optional modules, this can count for half a course in the category: ‘transferable skills’.
  • For both teaching and supervision, you need approval of the activities via the doctoral school. On the website: Procedure to add activities to DS-portfolio you find more information about the required documents in order to add these activities to your DS-portfolio. 
Publications and Patents
  • One first author paper in the top 50% of the domain according to the ISI Web of Science(requirement to be fulfilled in combination with cumulative impact factor - see below)
  • Cumulatieve Impact Factor (IF) > 5

 

  • In case of equally contributed authorship, it only counts as a first author paper for the minimal requirements of the DS M&LS if your name is mentioned first.
  • Calculation cumulative impact factor
    • Original papers:
      -     first/last author (equally contributing counts) = full IF counts
      -     middle author = IF/2 counts
      -     in case of new journals without an impact factor special approval by doctoral school necessary
    • Review (only one counts):
      -     first/last author (equally contributing counts) = IF/2
      -     middle author = IF/4 counts
    • Patent
      -     counts as up to 2 impact points dependent on contribution
      -     cannot compensate for first/last author paper)
Thesis

Two possibilities:

  • Cumulative Thesis (publications bundled + introduction and discussion; max. 20 pages each)
  • Classical thesis (rewriting all data in a booklet)
 

Flexible regulations in special cases can be and must be approved by the doctoral school.

*'My doctoral file' is a web application which is intended to collect all relevant administrative information with respect to PhD students at UHasselt.