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Step 1 Re-enroll as a PhD student. In order to re-enroll, you will receive an e-mail from the student administration on your student e-mail account. Re-enrollment is obligatory but free of charge. Once the date of your defence is known, the studentadministration will contact you with regards to the final payment of the registration.
Step 2

In order to prepare your doctoral defence (i.a. procedure within the faculty with regards to the approval of the jury members, evaluation doctoral thesis by doctoral committee, invitation jurymembers,....), please contact 6 months before you plan to defend the following person:

- PhD students Faculty of Architecture and Art: Jan Vanrie (Research group ArcK) or Bert Willems en Inge Lens (Research group MAD). If you wish to deviate on substantive grounds from the procedure described below regarding layout and printing of the thesis (step  4), please contact the persons listed above at least three months before your defense
- PhD students Faculty of Business Economics: Laurien Stuvers
- PhD students Faculty of Medicine & Life Sciences: Véronique Pousset
- PhD students Faculty of Engineering Technology: Véronique Vrancken
- PhD students Faculty of Law: Ingrid Vrancken
- PhD students Faculty of Sciences: please read the document which describes the timing with regards to the endphase. If you have questions, please contact Viviane mebis.
- PhD students School for Mobility Sciences: Edith Donders

Step 3 Please inform at least 6 weeks before your scheduled defence the student administration about your defence (Saskia Bas)
Step 4 Print doctoral thesis/invitations/announcements: Start with this procedure at least 5 weeks before you want to send your final thesis to the members of the jury.