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Human Resources

HR policy

Human Resources

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For Hasselt University, it is a goal to guarantee its personnel a healthy work-life balance. This is achieved by the staff benefits mentioned below.

Working hours
The UHasselt personnel works by flexible working hours. In this way, time is accumulated in busy periods and leave can be taken to compensate for this at another point in time. Furthermore, these flexible working hours contribute to a better work-life balance.

Hybrid working 
Hasselt University encourages hybrid working which benefits our employees in a healthy work-life balance, optimisation of comuting trafic, autonomy, flexibility and a sustainable work organisation. Structural teleworking is possible for 2 days a week for all Administrative and Technical staff members who are at least 50% appointed and whose work is suitable for telework. Telework is a favour and all practical arrangements are in collaboration with the supervisor. 

Working part-time
Hasselt University gives its personnel the opportunity to work part-time. Please contact the HR Department for more information.

Leave arrangements
UHasselt personnel are entitled to 35 days annual leave, 14 holidays and collective closure between Christmas and New Year.

Children day care
For parents, it is often difficult to find day care for their children during the school holidays. Therefore, Hasselt University offers children day care at a moderate rate during Spring and Easter holiday (one week) and during Summer holiday (4 weeks) for children from 2,5 to 12 years of age.

Ironing service

Being a family-friendly institution, Hasselt University wants to respond to the need for domestic help with its staff by providing an ironing service, both at campus Diepenbeek and campus Hasselt. 

Discount on meals
UHasselt personnel and students receive a 33% discount on meals in the university restaurant when paying with Ping Ping.

Hasselt University sympathizes with its personnel at important family and career events. UHasselt personnel receive a present on the occasion of the birth of their child, wedding, career anniversary and retirement.

Hasselt University stimulates sustainable transport by encouraging its personnel in different ways to leave their car at home.

Commuting bikes
Hasselt University has 60 commuting bicycles at its disposal which are distributed among its staff members.

Bicycle allowance
Staff members are entitled to a bicycle commuting allowance of 24 eurocent per kilometer for actual worked days on which the bicycle was used to commute. PhD students and postdoctoral researchers are not entitled to bicycle allowance.

Reimbursement public transport
Personnel who travel to work by train or bus, get their season tickets fully reimbursed. For PhD students and postdoctoral researchers there is no reimbursement of public transport possible through the HR Department. PhD students are entitled to a partial reimbursement through the Student Facilities Office.

Business cars and electric bicycles
The university disposes of a number of business cars and electric bikes which can be used by the staff members during working hours.

Comprehensive insurance
When UHasselt staff members use their own car for business trips, they will automatically have the comprehensive insurance of the university.

At Hasselt University, we are convinced that pleasant spent spare time attributes to a successful working life. That is why UHasselt personnel can enjoy following advantages to spend their spare time.

All UHasselt personnel is automatically member of the Bibliotheek Hasselt Limburg.


Teacher’s card
Professors and assistants (teaching assistants and doctor-assistants) are entitled to a teacher’s card with accompanying benefits.


All personnel is automatically member of the university’s staff association VLUP. They regularly organize activities, such as feast of St Nicholas, a winter sports holiday, all kinds of workshops, etc. Through the VLUP association, UHasselt personnel receives discount in several shops and companies.

Hasselt University stimulates its personnel and students to be sportive by organizing all kind of sports events, such as the Campus run and the traditional rowing regatta. Furthermore, UHasselt participates in ‘Sporten tegen Kanker’ (sports against cancer) and every year a UHasselt team participates in the running competition ‘Dwars door Hasselt’. Moreover, UHasselt personnel can make use of the city swimming pool for free.

Discounts thanks to Benefits@work
We like to pay when we get a discount. As from now, UHasselt employees will receive a discount on a number of purchases, thanks to an agreement between UHasselt and Benefits at Work, a platform which offers discounts and promotions. Booking an hotel room, a day out, movie tickets, shopping, … As UHasselt employee you benefit from quite a bit of discounts on well-known brands.


Hasselt University is concerned about the health of its personnel. By offering the benefits stated below, the university tries to contribute to keep its personnel's well-being at its best.

Hospitalisation insurance
As UHasselt personnel you are in the possibility to take out the collective insurance for education (‘collectieve verzekering gezondheidszorg Onderwijs’) for yourself and your family. You are entitled to a full reimbursement to the amount of the base policy of the hospitalisation insurance. Employees who prefer the extensive policy, pay only the additional charge of the extension. PhD students and postdoctoral researchers are not entitled to the reimbursement.

Flu vaccination
Every year UHasselt personnel gets the opportunity to get a free influenza vaccine by the company doctor.