Preparation going abroad

Are you a student at Hasselt University and do you want to go abroad during your studies?

That's possible, there are different options to do so. During our info session, we tell you more about the different possibilities, the scholarships,... . Some fellow students will share their recent experience abroad with you.

Re-watch our info session 'Off you go' (November 2021) as many times as you like!

Application and conditions

Specific conditions per faculty/study programme (will be updated soon)

Each faculty determines at which level (bachelor/master) an internship/study abroad is possible. You can contact your faculty coordinator for internationalisation for more information. 

Application

Apply before 20 February 2022 for a study or an internship abroad via your Hasselt University student file! Check the conditions (see above) via your faculty coordinator for internationalisation. For more information on 'How to apply' see manual for Exchange application. Contact Laurien Stuvers (laurien.stuvers@uhasselt.be) for more information.   
Deadline: 20 February 2022 (23.59h / 11.59 pm)

Information about destinations per programme

You can find more information about the possible destinations from your faculty internationalisation coordinator.

Presentations

Presentations for students who will go abroad for a study or an internship

Before you go abroad (or outside of Flanders) for a study or an internship you need to take care of the necessary administration. Check the presentations below to see what administrative tasks you have to take care of for on experience abroad in 2022-2023. If however, you still have questions after checking the presentation(s), you can send an email to laurien.stuvers@uhasselt.be or you can send your questions via WhatsApp (+32472707492).

Scholarships

Erasmus grants within Europe (= Member states of the European Union)

Application procedure

  1. Step 1: register yourself through this google form. Deadline for applications is 30/04/2022.
  2. Step 2: You will get instructions via e-mail and there will be a mandatory infosession for selected students in May 2022.

You are eligible for an Erasmus scholarship if ...

  • You are registered at Hasselt University and enrolled in studies leading to a recognised degree (bachelor's, master's, PhD);
  • Hasselt University will award you full academic recognition for the study period at your host institution; this period forms an integral part of your normal programme at Hasselt University;
  • The host university waives all tuition fees (including exam fees and fees related to the student card granting you access to laboratories and libraries). Caution: your host university may ask you, as they do their own students, to pay a small fee for insurance, membership of a student union or the use of certain materials, such as photocopies or laboratory products;
  • You will continue to receive your (study) scholarship from the (national)government during your stay abroad; your Erasmus mobility scholarship is unrelated to any education grant you may receive from the Flemish government.
  • Per study cycle (bachelor's, master's, PhD) you have a right to a total of 12 months of Erasmus scholarship (in theory you can make several shorter stays).
  • In order to qualify, you need to live in the host country during your period of learning mobility.
  • The host country must be a different programme country than that of your home institution and the country where you live during your regular studies (country of residence).

You are not eligible for an Erasmus scholarship if ...

  • you receive a scholarship or grant from the European Community for a programme other than Erasmus during the period of your Erasmus exchange;
  • you wish to follow programme components at a host institution with which Hasselt University has not signed a bilateral exchange agreement for your discipline;
  • you do not pass your examinations; if you successfully finish the examination period in September and the scholarship budget allows for it, you may still be able to receive an Erasmus scholarship in the autumn; note: in this case your faculty needs to agree that you will leave for your host institution. In addition, your host institution must still be willing to receive you and the academic year at the institution cannot have started already.

Calculation method

The Erasmus mobility scholarships are in no way comprehensive study scholarships.  They are not intended to cover all costs that you would normally incur in Hasselt / Diepenbeek.

They are intended to help you cover the additional costs of your stay abroad, such as travel-related costs, expenses for linguistic preparation and the costs of a higher standard of living in the host country.

Scholarship amounts 2022/2023

The amount of the scholarship is dependent on the country of destination and the student category that you belong to.

The countries are divided into three separate groups:

Destination

Category 1*

(per month)

Category 2

(per month)

Group 1

Denmark, Sweden, Norway, Iceland, Finland, Luxembourg, Ireland, Liechtenstein, Faroe Islands, Switzerland, United Kingdom

€ 629,00
(study)

€ 779,00 (traineeship)

€ 379,00
(study)

€ 529,00 
(traineeship)

Group 2

Netherlands, France, Germany, Austria, Italy, Spain, Portugal, Greece, Cyprus, Malta, Andorra, Monaco, San Marino, Vatican City

€ 579,00
(study)

€ 729,00 (traineeship)

€ 329,00
(study)

€ 479,00 (traineeship)

Group 3

Estonia, Latvia, Lithuania, Poland, Czech Republic, Slovakia, Hungary, Bulgaria, Romania, North Macedonia, Slovenia, Croatia, Turkey, Serbia

€ 529,00
(study)

€ 679,00 (traineeship)

€ 279,00
(study)

€ 429,00 (traineeship)

*Students from underrepresented groups will receive the higher monthly amount listed above.

WHICH STUDENTS BELONG TO THE UNDERREPRESENTED GROUPS?

In the context of the Flemish ‘Brains on the Move’ mobility action plan, the following categories of students are considered to be underrepresented groups:

  • students who receive a scholarship from the government of Flanders;
  • students with disabilities recognised by the VAPH (only in Dutch):
    Personen met een handicap kunnen voor ondersteuning een beroep doen op het VAPH. Het is niet altijd duidelijk wat er onder de term handicap verstaan wordt. Daarom hanteert het VAPH altijd de volgende definitie:
    Elk langdurig en belangrijk participatieprobleem van een persoon dat te wijten is aan het samenspel tussen functiestoornissen van mentale, psychische, lichamelijke of zintuiglijke aard, beperkingen bij het uitvoeren van activiteiten, en persoonlijke en externe factoren.
    Die definitie laat toe om de situatie van iedere persoon die een aanvraag voor ondersteuning indient, apart te bekijken. Beantwoordt iemands situatie aan de definitie, dan kan de betrokkene door het VAPH erkend worden als persoon met een handicap en een goedkeuring voor ondersteuning krijgen;
  • working students in a work programme, see the definition of the government of Flanders (only in Dutch):
    Werkstudent : een student die aan al de volgende voorwaarden beantwoordt :
    1) hij is in het bezit van een bewijs van tewerkstelling in een dienstverband met een omvang van ten minste 80 uren per maand, of hij is in het bezit van een bewijs van uitkeringsgerechtigde werkzoekende en de opleiding kadert binnen het door een gewestelijke dienst voor arbeidsbemiddeling voorgestelde traject naar werk;
    2) hij is nog niet in het bezit van een tweede cyclusdiploma of masterdiploma;
    3) hij is ingeschreven in een studietraject met specifieke onderwijs- en leervormen en met specifieke modaliteiten van begeleiding en aanbod, dat als zodanig geregistreerd is in het Hogeronderwijsregister. De afzonderlijke registratie in het Hogeronderwijsregister impliceert niet dat het hier een nieuwe opleiding betreft.

Grants outside of Europe + Switzerland

More information about applying for a grant for a study or an internships outside Europe, can be found in the call.

Application procedure:

  1. Step 1: Register through this google form.
  2. Step 2: Complete and sign the application form and upload it as attachment to the google registration form.

Deadline for applications: 10/03/2022

Academic preparation and recognition of your studies abroad

Academic preparation

Hasselt University ensures full academic recognition of study results obtained abroad. Recognition is based on ECTS.
In order to ensure academic recognition, it is necessary to draft a learning agreement (= study programme abroad) with your faculty coordinator before you leave. If, after arrival at your host institution, any modification to your learning agreement becomes necessary, you will have to contact your faculty coordinator from Hasselt University as soon as possible. Your learning agreement must be approved by your faculty coordinator from Hasselt University no later than one month after the starting date of your study or internship at the host institution, after which it cannot be modified.

Academic recognition

At the end of your study or internship abroad, the host institution will provide a Transcript of Records (study) or a Traineeship Certificate (internship), proving that the agreed programme has been completed, with an overview of the results and ECTS credits obtained. Results obtained abroad are converted to the grade system used by Hasselt University. This conversion is done using a conversion table which can be found in the manual for outgoing students.

At the end of your study career, you will not only receive a degree but also a diploma supplement which mentions your studies or internship abroad.

Practical information about exchanges

Registration at the host institution

Hasselt University notifies the host institution of your arrival (= "nomination"). Once signed up, you will receive information regarding the steps you will have to take to register directly with your host institution ("admission" or "registration"). Do take a look at the website of your host institution and comply with their procedures and deadlines. Often the host institution requires you to provide some general details, such as the address and the Erasmus