Information management & strategic data-analysis

Research database management and strategic data-analysis

The Information Management and Strategic Data Analysis (IDA) team is responsible for the management and development of the internal research databases. In addition, this team is also responsible for the collection and validation of data in the context of (government) reporting, funding allocation models and university rankings.

More information on research databases, reporting and data analysis?

For more information on research databases, reporting and data analysis, please contact

Research Data Management

Research data management (RDM) concerns the responsible collection, processing, storage, filing and removal of both digital and physical (research) data, used during (research) activities at Hasselt University.

Why is RDM important?

Qualitative research data management implies that the research data is findable, accessible, interoperable and, when possible, reusable for both humans and computer systems. This not only facilitates future research based on (a combination of) existing data sets, but it is also important to demonstrate the originality of the research data in the context of valorisation, plagiarism, etc.

More information on RDM?

If you're looking for more detailed information regarding RDM, please visit the website of Hasselt University's library.

If you want to get in touch with the RDM team, please send an e-mail to

Open Science

FOSTER defines Open Science as the practice of science in such a way that others can collaborate and contribute, where research data, lab notes and other research processes are freely available, under terms that enable reuse, redistribution and reproduction of the research and its underlying data and methods. In a nutshell, Open Science is transparent and accessible knowledge that is shared and developed through collaborative networks (Vicente-Sáez & Martínez-Fuentes 2018). Importantly to note is that Open Science is not different to traditional science. It just means that you carry out your research in a more transparent and collaborative way. Open Science applies to all research disciplines.

Why Open Science?

Open Science is about increased rigour, accountability, and reproducibility for research. It is based on the principles of inclusion, fairness, equity, and sharing, and ultimately seeks to change the way research is done, who is involved and how it is valued. It aims to make research more open to participation, review/refutation, improvement and (re)use for the world to benefit.

Open Science encompasses a variety of practices, usually including areas like open access to publications, open research data, open source software/tools, open workflows, citizen science, open educational resources, and alternative methods for research evaluation including open peer review (Pontika et al., 2015).

This work is licensed under a Creative Commons Attribution 4.0 International License.

Information taken from:

More information on Open Science?

For all questions about Open Science, you can contact

Open Access & Open Data

In 2007, Hasselt University signed the 'Berlin Declaration on Open Access', as did most other Flemish universities. This lays the basis for more accessibility and transparency of scientific research results. Through OpenAccess, research results are spread quickly and are freely accessible via the Internet. In this way, research and scientific achievements gain greater international visibility.
Pursuant to the Berlin Declaration, Hasselt University decided to implement an open access policy as of the 1st of October 2016 based on the 'green road', whereby an institution’s own publication output is managed in a repository. Hasselt University promotes its own open access database, Document Server@UHasselt, for this purpose. The Board of Governors approved this open access policy on April 12, 2016. More information can be found on the library website.

What and why?

Open access is free online access to scientific information. Open access ensures greater visibility and availability of own publications, with a positive impact on the number of citations. Some financiers require publications to be offered in open access.

Find out more about open access at the website of the university library.

What is the Open Access policy of Hasselt University?

Hasselt University shares an open access vision based on the 'green road' - the management of its own publication output in a repository. For this purpose, the Hasselt University institutional open access database, Documentserver@UHasselt,  is being promoted. The Board of Directors approved this open access policy on 12 April 2016. It entered into use on 1 October 2016.

Please click here to read more about the open access policy of Hasselt University.

What is expected of each author affiliated to Hasselt University?

Each Hasselt University author commits himself/herself to upload the original version of his/her peer-reviewed journal articles and proceedings papers in the DocumentServer@UHasselt. Submission is strongly encouraged for other publications as well. The University Library ensures maximum support.

Follow this link and find out what we expect from you as an Hasselt University affiliated author..

Frequently Asked Questions regarding Open Access

What is the difference between the 'green road' and the 'golden road'? What is the opinion of the Hasselt University on the 'golden road'? How do you know whether your publication can be made accessible in open access? There are more and more open access journals, how do you know which are the good ones? etc.

You will find the answers to all these and a range of other questions regarding open access at the website of the university library.

Useful links to a number of important and interesting websites, sources and tools that provide you with additional information on all possible open access related topics can be found on the website of the university library.

More information on Open Access and Open Data?

The University Library wishes to fully support Hasselt University authors in submitting their publications in the institutional repository. In case you encounter problems or have specific questions, do not hesitate to contact us, either by e-mail or by phone (011 / 26.81.25). We are happy to help!


Flanders Research Information Space (FRIS) is a Flemish information portal about researchers and their research in Flanders.

Which information do you find in FRIS?

The FRIS research portal contains information on publicly funded scientific research in Flanders. On the current website you can find information about researchers, research units, research projects and publications. In addition, the portal also contains an "Expert finder", a tool that allows you to find an "expert" (person or organisation) based on a particular scientific discipline.

FRIS included in the W&I decree

In the so called W&I decree (decree of April 30, 2009 on the organisation and financing of science and innovation policy), a provision was inserted in early 2019 that requires the institutions covered by the decree (including universities and university colleges) to provide research information to the Flemish government digitally and incrementally. It specifically concerns the metadata of the research conducted within the institutions, not the actual research results themselves. The supplied data are made accessible via the FRIS-portal.

How do I get my data in FRIS?

Would you like to make your data visible on the FRIS research portal? You can! The UHasselt databases are in direct contact with the FRIS research portal. When you submit your research data to the UHasselt databases, they will automatically appear on the FRIS portal.

More information on FRIS?

Would you like to have more information about the FRIS research portal? On the FRIS website you will find a broad range of information.

Do you have specific FRIS-related questions? Feel free to contact the Information Management and Strategic Data Analysis team (, they will be happy to help you!


The Centre for Research and Development Monitoring (ECOOM) of the Flemish Community is an interuniversity consortium of all Flemish universities. ECOOM develops research and development (R&D) and innovation indicators for the Flemish government. The system of indicators provides the basis for funding models and research reporting.

Each of the five different partners in the consortium has its own research assignment within ECOOM. Since 2014, Hasselt University has also coordinated a research package on classification management.


ECOOM-Hasselt is responsible for the development and management of classifications of research output, i.e. publications, research disciplines, funding origins and technology domains in Flanders. ECOOM-Hasselt takes care of the semantics used for each of these classifications, in collaboration with the various stakeholders and taking into account (inter)national trends. The focus lies both on the unambiguous establishment of the meaning of the various classifications and on updating and expanding the existing classifications. This leads to an increased quality of classifications and, via concordance tables, makes an important contribution in the context of administrative simplification of research reporting.

Semantics and modeling of research information

The FRIS portal visualises metadata about research (e.g. publications, projects, ...), which are delivered from the internal databases of various information suppliers (universities, SOCs, ...) in Flanders. In order to display these data correctly and with high quality on the FRIS-portal, it is very important that all information suppliers link the same meaning and interpretation to the supplied data. In this way the Flemish Government can use the FRIS portal quickly and efficiently to answer all kinds of strategic questions and report on research and innovation, thus reducing the reporting burden on the Flemish research institutions.

To increase the quality of the data on the FRIS portal, ECOOM-Hasselt, in close collaboration with the Flemish information suppliers to FRIS, determines the definitions for the metadata fields in FRIS and aligns the practical interpretation of these with the Flemish information suppliers. The ECOOM-Hasselt research focuses on the modeling and describing the metadata on research funding, research infrastructure, research datasets, patents, as well as university rankings.


More information on ECOOM?

For more information, please visit the ECOOM website or contact the ECOOM-Hasselt team at