Upcoming activities doctoral schools - 25/09/25
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Newsletter | September 25, 2025

This newsletter provides an overview of all upcoming activities for PhD students organized by the doctoral schools and links to other potentially interesting events or information.

More details on, and registration links for, upcoming activities are available on the website of the doctoral schools. When you enrol for a doctoral school activity, make sure to take our cancellation & no-show policy into account. If you have any questions or concerns, feel free to contact us at all times on doctoralschools@uhasselt.be.


1. PhD Reflect & Connect: 'Artifhacking Intelligence' - 27/11/25

The Doctoral Schools of Hasselt University warmly invite you to the next edition of PhD Reflect & Connect, an inspiring afternoon designed to inform and bring researchers together. With the valued support of Alumni Relations, this session features a keynote by Belgian ethical hacker Inti De Ceukelaire on Artifhacking Intelligence. Through live demos and surprising insights, Inti will reveal how artificial intelligence can be manipulated and how to spot and stop it. A fascinating experience for anyone curious about the power and pitfalls of AI. Afterwards, enjoy a relaxed networking reception with fellow PhD students and postdocs. Join us on Thursday, November 27, 2025 on campus Diepenbeek. Register by November 2! We look forward to welcoming you!

2. PhD Welcome - 13/11/25

UHasselt welcomes you! At Hasselt University, we aspire to create a stimulating environment for PhD researchers and provide comprehensive guidance throughout your entire PhD journey. With this in mind, we warmly welcome all starting PhD students to join us at our 'PhD Welcome' event. This half-day session will take place on November 13, 2025 and will shed light on doing a PhD at Hasselt University, the Doctoral Schools, well-being and so on. In doing so, we hope to provide answers to possible questions that could pop up at the beginning of your PhD trajectory. We will also give the floor to several experienced PhD researchers who will share the pitfalls and successes of their research careers. Registration is possible until October 23, 2025. Please complete the expectation question when registering for the event to ensure you receive the information you need for a successful start at the PhD Welcome session.

3. Welcome feedback - Towards a constructive feedforward culture (Business theatre) - 23/10/25

'Welcome feedback: towards a constructive feedforward culture' is an awareness-raising event on feedback, both open to all researchers and UHasselt staff. The format of this event will be business theatre, by Klein Barnum. It invites you to playfully discover how a constructive feedback culture can be created, by means of a series of realistic and humoristic scenes. Input from the audience can be asked by the use of color cards, but verbal interaction is not obliged and you will not be asked to join the actors on stage. Just sit back and enjoy how the business theatre enfolds and learn more about the importance of feedback in your personal and professional life. All info can be found here and register for this fun evening until October 12!

4. Willingness to teach a course/workshop

We are currently preparing the Doctoral Schools course offer for 2026. PhD students and postdocs are invited to design and teach a course or workshop for their peers. If you are interested, please email your proposal to doctoralschools@uhasselt.be (with your supervisor in CC) and include: a brief summary of the content, the intended target group, learning outcomes, training methods, estimated duration and timing, the maximum number of participants and a short explanation of why you are qualified to teach this course. You may also develop the proposal in collaboration with your supervisor or another colleague. To have your teaching plans included in the 2026 programme, please submit your proposal no later than October 31, 2025.



Details & registration  

1. LinkedIn workshop and competition

Takes place (digitally) on 07/10/25 (workshop: 10:00-12:00) & from 07/10-07/11/25 (competition)
Registration possible until 02/10/25

2. Speed-focus reading 

Takes place on 23/10/25 - 09:00-17:00
Registration possible until 28/09/25

3. Hands-on training on GenAI for research

Takes place on 27/10/25 - 10:00-12:00
Registration possible until 29/09/25

4. Bullet journaling as a tool for planning my research

Takes place on 28/10/25 - 15:00-17:00
Registration possible until 01/10/25

5. How to create engaging stories about your research (and enjoy doing it)

Takes place (digitally) on 17 & 25/11 and 08 &15/12/25 - 09:30-12:30
Registration possible until 29/10/25

6. Managing my PhD

Takes place on 18/11 (09:30-16:30) & 09/12/25 (09:30-13:30)
Registration possible until 17/10/25

7. Building effective habits

Takes place on 20/11/25 - 09:00-13:00
Registration possible until 22/10/25

8. Real creativity - a practical approach to problem solving

Takes place (digitally) on 24, 25, 28/11 (13:30-16:30) & 27/11/25 (09:30-12:30)
Registration possible until 23/10/25

9. Stand out with your scientific poster

Takes place on 26/11/25 - 09:30-16:30
Registration possible until 22/10/25

10. Info session on intellectual property 

Takes place on 27/11/25 - 14:00-16:00
Registration possible until 05/11/25

11. PhD Reflect & Connect: Artifhacking Intelligence

Takes place on 27/11/25 - 15:30-17:00 (lecture) & 17:00-18:00 (reception)
Registration possible until 02/11/25

12. Online lecture Jean-Luc Doumont: Persuading other people 

Takes place (digitally) on 27/11/25 - 14:00-16:00
Registration is required

13. Bullet journaling as a tool for planning my research

Takes place on 01/12/25 - 10:00-12:00
Registration possible until 02/11/25

14. Overcoming procrastination – getting things done 

Takes place (digitally) on 01/12/25 - 13:30-16:30
Registration possible until 12/11/25 

15. Negotiation skills

Takes place on 02&03/12/25 - 09:00-17:00
Registration possible until 02/11/25

16. AI as a creative partner for science communication

Takes place on 08/12/25 - 09:30-12:30
Registration possible until 16/11/25

17. Pitching/Public speaking: Bringing a clear story

Takes place on 10 & 11/12 (10:00-15:30) & 12/12/25 (14:00-17:00)
Registration possible until 17/11/25

18. Hack your brain: Unlocking your true potential and bringing your best performance

Takes place on 08/01 (09:30-16:30) & 09/01/26 (09:30-16:00)
Registration possible until 18/12/25

19. Academic English (DS ST)

Takes place (hybrid) on 16, 23 & 30/01 and 06/02/26 - 09:00-12:00
Registration possible until 10/12/25

Details & registration 

1. Meet the jury seminar: Tracing histories: Plants, architecture and the investigation of space + practicing conviviality'

Takes place on 26/09/25 - 13:00-14:30
Registration is required

2. EURO—VISION: Undergrounding the critical mineral (DS BSH)

Takes place on 29/09/25 - 13:00-14:30
Registration is required

3. Value proposition: Show the benefit of your research!

Takes place on 28/10/25 - 09:00-13:00
Registration possible until 29/09/25

4. Show, don’t tell: Creating visuals about your research

Takes place (digitally) on 29/10 & 12/11/25 - 09:00-16:30
Registration possible until 02/10/25

5. Start session teaching professionalization of the faculty (DS HLS)

Takes place on 06/11/25 - 10:00-12:00
Registration possible until 15/10/25

6. Young Belgian magnetic resonance scientists conference (DS ST)

Takes place on 06-07/11/25 - 09:00-17:00
Registration possible until 01/10/25

7. Meet the jury seminar: Making-with, making-do: Constellations of concepts and practices around adaptive reuse

Takes place on 07/11/25
Registration is required

8. Experimental, exophonic, ecstatic: performative writing and the expanded page (DS BSH)

Takes place on 13 & 14/11/25 - 09:00-18:00
Registration is required

9. Introduction to AI and machine learning for biomedical research (DS HLS)

Takes place on 18, 20, 25, 27/11 and 02 & 05/12/25 - 13:00-15:00
Registration possible until 03/11/25

10. Publication ethics: Where are the gaps and how can we address them

Takes place (digitally) on 04 & 10/12/25 - (group 1: 09:00-10:30, group 2: 11:00-12:30, group 3: 13:30-15:00) and 05 & 11/12/25 - (group 4 : 09:00-10:30, group 5: 11:00-12:30)
Registration possible until 06/11/25

11. Symposium: Participation for all (DS HLS)

Takes place on 04/12/25 - 09:00-17:00
Registration possible until 21/11/25

12. Young legal researchers conference (DS BSH - REC)

Takes place on 05/12/25 - 09:00-17:00
Registration possible until 29/09/25 (abstract deadline) & 10/10/25 (registration)

13. Empowering research and researchers: A journal club for inclusive research practices (DS BSH)

Takes place on 05, 11, 12, 18 & 19/12/25 - 09:30-12:30
Registration possible until 10/11/25

14. How to get published

Takes place (digitally) from 19/01-30/01/26 (self-paced module)
Registration possible until 05/01/26

15. Mind the GAP (Good Academic Practices)

Takes place online (permanently accessible)


Details & registration

1. From academia to industry, personal brand building in your resume

Takes place (hybrid) on 08/12 (online workshop: 13:00-15:00) & 17/12/25 (CV coaching onsite: 30 min between 08:30-18:00)
Registration possible until 09/11/25

2. Grow your future career

Takes place on 12, 13 & 30/01/26 - 09:00-17:00
Registration possible until 14/12/25

3. Career stories for (post)docs (DS ST)

Takes place on 29/01/26 - 14:00-16:30
Registration possible until 11/01/26

4. Big interview: Online training platform 

Continuous offer
Registration is required

5. Individual career coaching

Continuous offer
Application is required

The doctoral schools partner with several other departments and organisations. Below is an overview of their upcoming activities. For more details about their course offer and acknowledgement in your doctoral school portfolio, please consult this webpage. 

1. Education department

Most modules on education are organized in a demand-driven way which means that instructors/professors can 'order' a tailor-made workshop on a specific topic for a specific group of interested people. However, they also have a limited open course offer. These open courses can be found online:

  • Permanently accessible online learning modules:
    • Hoe maak je een groepswerk succesvol? (Dutch)
    • De weg naar betrokken studenten: theorieën en kaders voor het activeren van studenten (Dutch)
    • Inclusief onderwijs: Begin bij jezelf als docent (Dutch)
    • Effectieve feedback: Hoe doe je het en hoe leer je het aan? (Dutch)
    • Studenten aan het stuur: Faciliteer zelfregulerend leren (Dutch)
    • The road to engaged students: Theories and frameworks for student activation
    • What makes group work successful?
    • Effective feedback: How to do it and how to teach it?
    • First aid for education @UHasselt
  • Inspiration sessions AI (online) (Dutch & English) - 25/09-19/12/25
  • Maak je OPO AI-proof (Dutch) - 23/10/25
  • Your voice matters. Een gezond en goed stemgebruik in het onderwijs (Dutch) - 06/11/25
  • Kennisclips en leerpaden: bouwstenen voor krachtig blended onderwijs (Dutch) - 27/11/25
  • Microagressies in het hoger onderwijs (Dutch) - 03/12/25

2. Research data management (RDM)

All UHasselt researchers are expected to adhere to the UHasselt RDM policy plan and manage their data efficiently and with integrity. The RDM team can give you advice on data management planning, policies, best practices, tools, etc. You can contact them directly with your questions and/or follow one or more of their trainings. For their course offer, more information and registration, see their training calendar:

  • Tidy data part 2: How to document your data - 06/10/25
  • Introduction to anonymization and pseudonymization - 24/11/25
  • Electronic lab notebooks - 15/12/25 
  • Into the DMP - 16/12/25
  • DMP writing session - 16/12/25
  • Love data week 2026 - 'Where's the data?' - 09/02-13/02/26
  • Into the DMP - 19/03/26
  • DMP writing session - 19/03/26
  • Tidy data part 1: How to structure your data - 23/03/26

3. HR Department

Hasselt University encourages personal growth and development among its staff by offering a wide range of training courses and career support. This offer is also open to all PhD researchers and postdoctoral researchers.

4. Flanders’ training network for methodology and statistics (FLAMES)

Courses on statistics and methodology, which take place throughout the academic year at all Flemish universities. The FLAMES summer school and courses organized at Hasselt University are listed in this newsletter; the others can be found on the FLAMES website.

  • Introduction to interpretability & explanability in AI with Python (digitally) - 07/11/25 - 09:30-17:00
5. Interuniversity course offer for young researchers

The doctoral schools of Hasselt University partner with the other four Flemish universities which results in an interuniversity course offer open for young researchers of the five partner universities.

6. EURECA-PRO

The EURECA-PRO Alliance consists of 9 partners who joined forces to enable students, researchers and staff to study, teach and research in the field of responsible consumption and production with the long-term goal of a joined virtual and integrated European campus until 2040. They also organize regular activities for (young) researchers. 

7. Pitch Please

Pitch Please wil jongeren inspireren, informeren, uitdagen en ondersteunen om hun ondernemende kwaliteiten aan te scherpen. Een overzicht van de Pitch Please activiteiten kan je online terugvinden.

  • Student Take Off - 01/10/25
  • Pitch please promotieweek - 07/10/25
  • Kick-Off Inspiratiecafé - 30/10/25
  • Webinar Wednesday: Starten als (student-)ondernemer - 05/11/25
  • Effectief communiceren - 13/11/25
  • AI & Innovatieve trends - 19/11/25
  • Kickstart your startup - lunch please! - 24/11/25

8. Flanders AI Academy (VAIA)

Courses and trainings on artificial intelligence for professionals and researchers in Flanders which take place throughout the academic year. For the full offer, please visit the VAIA website. 

9. Flemish Supercomputer Centre (VSC)

Trainings on many HPC-related topics which take place throughout the academic year.


 

1. EURAXESS - Researchers in Motion

2. SciMingo - Science Communication (SciComm) Academy

3. European Institute for Advanced Studies in Management (EIASM)

4. CAJAL Advanced neuroscience training

5. European Graduate School of Neuroscience (EURON) (PhD Days, courses, mobility grants, FENS/NENS)

6. NEURO courses UK

7. Academy for Rehabilitation Sciences (ACREHAB)

8. Flemish Institute for Biotechnology (VIB)

9. LifeLong Learning @ Faculty of Movement and Rehabilitation Sciences KU Leuven (FABER)

10. Pro-Q-Kine

11. TUTECH academy

12. DocEnhance

1. BeWise - Empowering women in the European scientific community

2. European commission - Joint research center - Traineeships

3. FIRRI - Forum of belgian interuniversity research for rehabilitation in internal diseases

4. SciComm academy: training courses and workshops for researchers

5. Europa mediatrainings 

6. Vocatio beurs - application deadline: september - november 

7. Lecture & Book Launch 'EURO—VISION: Undergrounding the Critical Mineral' - 29/09/25

8. Advanced course on long-read sequencing and medical genomics (KU Leuven) - 02/10/25

9. JTalks Symposium – Pushing the boundaries of healthcare innovation - 03/10/25

10. ASATT Webinar — 'Beyond gravity: inspiring the next generation' - 06/10/25

11. MRS/E-MRS NextMatCon 2025 - 17/10/25

12. 22nd International conference on cognition and exploratory learning in digital age - 01-03/11/25

13. PhD Job fair 2025 KULeuven - 19/11/25

14. BCF Career Event BE - 27/11/25

15. KU Leuven - Research software engineering day (RSE-dag) - 04/12/25

16. GSERM 2026 Winter school - 12-23/01/26

17. YUFE online course: Equity, diversity & inclusivity

18. Online tool: Smart4Policy – Reflect about your work on policy!

19. Traineeships European commission

20. Interview met Anouk De Ridder: hoe vind je jouw weg als doctoraatsstudent?

21. Bevraging: burgerwetenschap in onderzoeksinstellingen

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Please do not reply to this email. Questions can be directed to doctoralschools@uhasselt.be.

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