Upcoming activities doctoral schools - 07/11/25
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Newsletter | November 07, 2025

This newsletter provides an overview of all upcoming activities for PhD students organized by the doctoral schools and links to other potentially interesting events or information.

More details on, and registration links for, upcoming activities are available on the website of the doctoral schools. When you enrol for a doctoral school activity, make sure to take our cancellation & no-show policy into account. If you have any questions or concerns, feel free to contact us at all times on doctoralschools@uhasselt.be.


1. Course in the spotlight: 'Introduction to AI and Machine Learning for Biomedical Research'

Unlock the fundamentals of AI and machine learning for life sciences. From 18/11-05/12/2025, the doctoral schools and VAIA host an online course covering supervised/unsupervised learning, deep learning, reinforcement learning and AI fairness & privacy - plus real biomedical use cases. Ideal for PhD students and researchers working with images, omics or EHR data. Free registration! Deadline: 14/11/25. Don’t miss it!

2. Mentoring trajectory 2026

You are kindly invited to sign up for another edition of the successful mentoring programme. Throughout this trajectory you will get the opportunity to exchange professional goals, ambitions,... with a civic mentor during one year. In a nutshell: it is a great way to gain insights into your future career path by means of a supportive mentor-mentee relationship, in which you will take the lead. Doctoral researchers can only apply for a civic track. All you need to do is to send a brief motivation statement, explaining your reasons for wanting a mentor, to careercenter@uhasselt.be until 23/11/25. Please carefully read all the info here before applying. 

3. PhD Reflect & Connect: Welcome feedback - Towards a constructive feedforward culture

As part of our next edition of PhD Reflect & Connect on 12/03/26, the Doctoral Schools of UHasselt, in collaboration with our HR Department, are delighted to host a business theatre session on the theme 'Welcome feedback: towards a constructive feedforward culture'.This interactive and humor-filled performance is open to all researchers and UHasselt staff. A constructive feedback culture is essential for building an engaging, supportive and motivating work environment—but we all know it can be challenging in practice. Through a series of realistic and playful scenes, this business theatre invites you to explore how feedback can become more open, constructive and future-focused. You are welcome to participate using color cards, but verbal interaction is entirely optional—no one will be asked to come on stage. Simply watch, reflect and enjoy. Registration is possible until 11/02/26. 

4. Make your voice heard – take part in the Academy Thermometer!

The Young Academy has recently launched the Academy Thermometer, an initiative designed to map
the mental well-being of academics across Flanders. The survey explores themes including workload, motivation, job satisfaction, social safety, support and psychological well-being. Its goal is to create a comprehensive and realistic picture of how researchers at different career stages are doing and to contribute to a more caring academic environment in the future. Participation is completely anonymous and results will only be analysed and reported at the Flemish level, not per university or faculty. The survey takes about 10–15 minutes to complete, and can be done in Dutch or English. By participating, you help ensure that the voices and experiences of early-career researchers are heard. Every response matters.



Details & registration  

1. Missing voices, invisible expertise: female scientists in the German media

Takes place on 12/11/25 - 13:00-14:30
Registration possible until 07/11/25

2. Online lecture Jean-Luc Doumont: Persuading other people 

Takes place (digitally) on 27/11/25 - 14:00-16:00
Registration is required

3. Overcoming procrastination – getting things done 

Takes place (digitally) on 01/12/25 - 13:30-16:30
Registration possible until 12/11/25 

4. AI as a creative partner for science communication

Takes place on 08/12/25 - 09:30-12:30
Registration possible until 16/11/25

5. Pitching/Public speaking: Bringing a clear story

Takes place on 10 & 11/12 (10:00-15:30) & 12/12/25 (14:00-17:00)
Registration possible until 17/11/25

6. Hack your brain: Unlocking your true potential and bringing your best performance

Takes place on 08/01 (09:30-16:30) & 09/01/26 (09:30-16:00)
Registration possible until 18/12/25

7. Academic English (DS ST)

Takes place (hybrid) on 16, 23 & 30/01 and 06/02/26 - 09:00-12:00
Registration possible until 10/12/25

8. GenAI for your day-to-day admin

Takes place on 28/01/26 - 13:00-16:00
Registration possible until 04/01/26

9. Building effective habits

Takes place on 04/02/26 - 09:00-13:00
Registration possible until 07/01/26

10. Stress and resilience for researchers

Takes place on 10/02 & 10/03/26 - 13:00-17:00
Registration possible until 14/01/26

11. Academic English (DS BSH)

Takes place (hybrid) on 13, 20 & 27/02 and 06/03/26 - 09:00-12:00
Registration possible until 14/01/26

12. Academic English (DS HLS)

Takes place (hybrid) on 13, 20 & 27/02 and 06/03/26 - 13:00-16:00
Registration possible until 14/01/26

13. Prompt engineering: Efficient, science-based use of Generative AI

Takes place on 17/02/26 - 09:00-13:00
Registration possible until 14/01/26

14. Bullet journaling as a tool for planning my research

Takes place on 05/03/26 - 10:00-12:00
Registration possible until 05/02/26

15. Personal time management

Takes place on 11/03 (09:00-17:00) & 01/04/26 (09:00-13:00)
Registration possible until 11/02/26

16. PhD Reflect & Connect: Welcome feedback - Towards a constructive feedforward culture

Takes place on 12/03 (business theatre: 15:30-17:00 & reception: 17:00-18:00)
Registration possible until 11/02/26

17. Speed-focus reading

Takes place on 02/04/26 - 09:00-17:00
Registration possible until 04/03/26

18. How to survive an interview for written press, radio, tv, socials & podcasts

Takes place on 29/05 (09:30-17:00) & 12/06/26 (20 min./participant)
Registration possible until 28/04/26

Details & registration 

1. Experimental, exophonic, ecstatic: performative writing and the expanded page (DS BSH)

Takes place on 13 & 14/11/25 - 09:00-18:00
Registration is required

2. Crafting impactful and relevant literature reviews (DS BSH)

Takes place on 17-19/11/25 - 09:00-17:00
Registration is required

3. Introduction to AI and machine learning for biomedical research (DS HLS)

Takes place on 18, 20, 25, 27/11 and 02 & 05/12/25 - 13:00-15:00
Registration possible until 14/11/25

4. PhD Colloquium 'Reimagining the existing' (DS BSH)

Takes place on 20/11 (09:30-19:15) & 21/11/25 (10:00-18:30
Registration is required

5. Young BEDER workshop: 'A European Union of values: Quo vadis?' (DS BSH - REC)

Takes place on 27/11/25 - 09:00-17:30
Registration is required

6. Writing intensive session (DS BSH)

Takes place on 27/11/25 - 09:30-17:30
Registration is required

7. PhysPhar-Belgium autumn meeting (DS HLS)

Takes place on 28/11/25 - 08:30-16:00
Registration is required

8. Meet the jury seminar: Competition between GABA and glycine receptors at inhibitory synapses

Takes place on 28/11/25 - 12:00-14:00
Registration is required

9. Symposium: Participation for all (DS HLS)

Takes place on 04/12/25 - 09:00-17:00
Registration possible until 21/11/25

10. Empowering research and researchers: A journal club for inclusive research practices (DS BSH)

Takes place on 05, 11, 12, 18 & 19/12/25 - 09:30-12:30
Registration possible until 10/11/25

11. Workshop: Deep learning for road safety (DS ST)

Takes place on 16/12 (09:00-17:00) and 17/12/25 (09:00-12:30)
Registration possible until 09/12/25

12. Writing intensive session (DS BSH)

Takes place on 18/12/25 - 09:30-17:00
Registration is required

13. Effective coaching for internship supervisors (DS HLS)

Takes place on 16/01/26 - 13:00-15:30
Registration possible until 04/01/26

14. How to get published

Takes place (digitally) from 19/01-30/01/26 (self-paced module)
Registration possible until 05/01/26

15. Information session on the social and societal Ethics Committee (DS BSH)

Takes place on 20/01/26 - 11:00-12:00
Registration possible until 18/12/25

16. Biosafety (DS HLS & ST)

Takes place on 26/01/26 - 13:00-16:00
Registration possible until 18/12/25

17. Mind the GAP (Good Academic Practices)

Takes place online (permanently accessible)


Details & registration

1. Valorisation academy

Takes place from 14/10/25-29/05/26
Registration is required

2. From academia to industry, personal brand building in your resume

Takes place (hybrid) on 08/12 (online workshop: 13:00-15:00) & 17/12/25 (CV coaching onsite: 30 min between 08:30-18:00)
Registration possible until 09/11/25

3. Grow your future career

Takes place on 12, 13 & 30/01/26 - 09:00-17:00
Registration possible until 14/12/25

4. PhD Talent stakeholder meeting: get inspired and connect with the non-academic world

Takes place on 20/01/26 - 14:00-18:30
Registration possible until 09/01/26

5. Career stories for (post)docs (DS ST)

Takes place on 29/01/26 - 14:00-16:30
Registration possible until 11/01/26

6. Welcome to the real world - What is your role as PhD in R&D?

Takes place on 26/03/26 - 09:00-16:30
Registration possible until 23/02/26

7. Big interview: Online training platform 

Continuous offer
Registration is required

8. Individual career coaching

Continuous offer
Application is required

The doctoral schools partner with several other departments and organisations. Below is an overview of their upcoming activities. For more details about their course offer and acknowledgement in your doctoral school portfolio, please consult this webpage. 

1. Education department

Most modules on education are organized in a demand-driven way which means that instructors/professors can 'order' a tailor-made workshop on a specific topic for a specific group of interested people. However, they also have a limited open course offer. These open courses can be found online:

  • Permanently accessible online learning modules:
    • Eerste hulp bij onderwijs @ UHasselt (Dutch)
    • Wat maakt een groepswerk succesvol? (Dutch)
    • De weg naar betrokken studenten: theorieën en kaders voor het activeren van studenten (Dutch)
    • Inclusief onderwijs: Begin bij jezelf als docent (Dutch)
    • Effectieve feedback: Hoe doe je het en hoe leer je het aan? (Dutch)
    • Studenten aan het stuur: Faciliteer zelfregulerend leren (Dutch)
    • First aid for education @UHasselt
    • What makes group work successful?
    • The road to engaged students: Theories and frameworks for student activation
    • Effective feedback: How to do it and how to teach it?
    • Inclusive education: Start with yourself as a teacher
    • Students at the wheel: Facilitate self-regulated learning
  • Inspiration sessions AI (online) (Dutch & English) - 25/09-19/12/25
  • Kennisclips en leerpaden: bouwstenen voor krachtig blended onderwijs (Dutch) - 27/11/25
  • Microagressies in het hoger onderwijs (Dutch) - 03/12/25
  • ANS in actie! (Dutch) - 10/02/25
  • Is your groupwork working? Guidelines for effective groupwork, conflict management and peerfeedback - 12/02/25
  • Vul je job als docent efficiënter in met AI (Dutch) - 05/03/26
  • De kracht van taal in onderwijs: taalontwikkelend lesgeven (Dutch) - 17/03/26
  • GDPR bij bachelor- en masterproeven (Dutch) - 19/03/26
  • OER voor coördinerend verantwoordelijken (Dutch) - 31/03/26

2. Research data management (RDM)

All UHasselt researchers are expected to adhere to the UHasselt RDM policy plan and manage their data efficiently and with integrity. The RDM team can give you advice on data management planning, policies, best practices, tools, etc. You can contact them directly with your questions and/or follow one or more of their trainings. For their course offer, more information and registration, see their training calendar:

  • Introduction to anonymization and pseudonymization - 11/12/25
  • Electronic lab notebooks - 15/12/25 
  • Into the DMP - 16/12/25
  • DMP writing session - 16/12/25
  • Love data week 2026 - 'Where's the data?' - 09/02-13/02/26
  • Into the DMP - 19/03/26
  • DMP writing session - 19/03/26
  • Tidy data part 1: How to structure your data - 23/03/26
  • Into the DMP - 23/04/26
  • DMP writing session - 23/04/26
  • Tidy data part 2: How to document your data - 27/04/26

3. HR Department

Hasselt University encourages personal growth and development among its staff by offering a wide range of training courses and career support. This offer is also open to all PhD researchers and postdoctoral researchers.

4. Flanders’ training network for methodology and statistics (FLAMES)

Courses on statistics and methodology, which take place throughout the academic year at all Flemish universities. The FLAMES summer school and courses organized at Hasselt University are listed in this newsletter; the others can be found on the FLAMES website.

  • Introduction to interpretability & explanability in AI with Python (digitally) - 07/11/25 - 09:30-17:00
  • Exploratory data analysis with R (digitally) - 09, 12 & 13/01/26 - 13:00-16:00
5. Interuniversity course offer for young researchers

The doctoral schools of Hasselt University partner with the other four Flemish universities which results in an interuniversity course offer open for young researchers of the five partner universities.

6. EURECA-PRO

The EURECA-PRO Alliance consists of 9 partners who joined forces to enable students, researchers and staff to study, teach and research in the field of responsible consumption and production with the long-term goal of a joined virtual and integrated European campus until 2040. They also organize regular activities for (young) researchers. 

7. Pitch Please

Pitch Please wil jongeren inspireren, informeren, uitdagen en ondersteunen om hun ondernemende kwaliteiten aan te scherpen. Een overzicht van de Pitch Please activiteiten kan je online terugvinden.

  • Effectief communiceren - 13/11/25
  • AI, waar gaat dat naartoe?! - 19/11/25
  • Kickstart your startUP - LunchPlease! - 24/11/25
  • IKIGAI: ontdek wat jou drijft - 03/12/25
  • Matchmaking met JCI - 09/12/25
  • Webinar Wednesday: Pricing in creative industry - 17/12/25
  • Brainstorm Bash i.s.m. Vlajo - 16/02/26
  • Kickstart your startUP: Prijs bepalen - 26/02/26

8. Flanders AI Academy (VAIA)

Courses and trainings on artificial intelligence for professionals and researchers in Flanders which take place throughout the academic year. For the full offer, please visit the VAIA website. 

9. Flemish Supercomputer Centre (VSC)

Trainings on many HPC-related topics which take place throughout the academic year.


 

1. EURAXESS - Researchers in Motion

2. SciMingo - Science Communication (SciComm) Academy

3. European Institute for Advanced Studies in Management (EIASM)

4. CAJAL Advanced neuroscience training

5. European Graduate School of Neuroscience (EURON) (PhD Days, courses, mobility grants, FENS/NENS)

6. NEURO courses UK

7. Academy for Rehabilitation Sciences (ACREHAB)

8. Flemish Institute for Biotechnology (VIB)

9. LifeLong Learning @ Faculty of Movement and Rehabilitation Sciences KU Leuven (FABER)

10. Pro-Q-Kine

11. TUTECH academy

12. DocEnhance

1. BeWise - Empowering women in the European scientific community

2. European commission - Joint research center - Traineeships

3. FIRRI - Forum of belgian interuniversity research for rehabilitation in internal diseases

4. SciComm academy: training courses and workshops for researchers

5. Europa mediatrainings 

6. Vocatio beurs - application deadline: september - november 

7. Call SofinaBoël Fellowships 2026 - application deadline: 17/11/25

8. PhD Job fair 2025 KULeuven - 19/11/25

9. Poster showcase - The floor is yours - application deadline 20/11/25

10. BCF Career Event BE - 27/11/25

11. KU Leuven - Research software engineering day (RSE-dag) - 04/12/25

12. GSERM 2026 Winter school - 12-23/01/26

13. BioBusiness Winter school 2026 - 16-18/02/26

14.  10th EuChemS Chemistry Congress (ECC10) - 12-16/07/26 (abstract deadline: 20/12/25)

15. YUFE online course: Equity, diversity & inclusivity

16. Online tool: Smart4Policy – Reflect about your work on policy!

17. Traineeships European commission

18. Interview met Anouk De Ridder: hoe vind je jouw weg als doctoraatsstudent?

19. Bevraging: burgerwetenschap in onderzoeksinstellingen

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