PhD efficiency week (REC): Fintra and the finances of a PhD

This course is a part of the PhD efficiency week 2026 (23/03/26 - 27/03/24) organized by and for PhD students of the Faculty of Law. Courses included in this trajectory are:

• Mastering Zotero, mastering references
• FWO & me: Insights into funding for research stays, conferences and summer/winter schools
• How to manage my data plan in 10 ways
• Fintra and the finances of a PhD
• Hoe tem ik mijn PhD-template? Een ‘Wordje’ uitleg
• PhD pitch 'Law, responsibility and sustainability in an interdependent world'
• Methodology and my PhD

Fintra and the finances of a PhD is a workshop designed to help doctoral researchers confidently navigate the financial side of their PhD. Delivered by Karolien Broux, the workshop offers a hands-on introduction to Fintra (the university’s tool for requesting work trips, submitting expense claims, and managing reimbursements), while also clarifying key procedures, budgeting basics, and common pitfalls. Participants will leave with the knowledge to handle their PhD finances efficiently and stress-free.

Learning outcomes

At the end of the course, participants will be able to:

• use Fintra for requesting work trips, submitting expense claims and managing reimbursements,
• understand the key financial procedures and basic budgeting principles applicable to their PhD trajectory, and
• recognise common administrative and financial pitfalls in order to manage their PhD-related finances in an efficient and compliant manner.

Competences

An important part of preparing for any further professional step is becoming (more) aware of the competences you have developed and/or want to develop. In the current workshop, the following competences from the UHasselt competency overview are actively dealt with:

• academic research competences
  • obtaining and managing funding

For whom?

• PhD students within the field of Law

When and where?

• March 25, 2026 - 14:00-15:30
• Campus Hasselt, Old Prison, room OG-B1.1 (green room)

Registration?

• Registration is possible here as from February 25 until March 13, 2026.
• As places are limited, registering does not automatically imply that you will be able to participate. You will be notified by email after the registration deadline has passed.
• Please cancel your registration at least one week in advance in case you cannot make it (cf. cancellation & no-show policy).

Acknowledged as?

• DS BSH - TBC