Mobility Online

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Mobility Online – Your Guide for a Smooth International Exchange Step-by-Step Guide to Using Mobility Online Frequently Asked Questions

Mobility Online – Your Guide for a Smooth International Exchange

What is Mobility Online? 

Mobility Online is the platform where you organize everything related to your international exchange during your studies at UHasselt. From your initial application to the checklists after your return: Mobility Online (MO) guides you through the entire process step by step.

This online guide is made for you as a UHasselt student so that you:

  • understand quickly what you need to do
  • never forget a step
  • always know where you are in the process
  • find all documents in the right place immediately

What can you do in Mobility Online? 

  1. Submit Your Application / Nomination
    You will be informed through your programme when you can apply for study or internship abroad (or in Wallonia). You will receive an email with a link to the registration form in MO. Register, fill in your general information, and send your exchange application.
    Deadline: February 20

  2. Submit Scholarship Application
    For your stay abroad you may be eligible for a mobility grant. Apply for this grant via your Mobility Online dossier. Make sure to meet the deadlines.
    Deadline for scholarship application outside the EU (incl. UK & Switzerland): March 10
    Deadline for scholarship application within the EU: April 30

  3. Before Departure
    Upload your documents, work on your Learning Agreement, and follow the pre-departure steps in your MO dossier so you don’t miss anything.

  4. During Your Stay (Updating Information)
    If something needs to be adjusted in your course package or documents, Mobility Online helps you take the correct steps.

  5. After Your Return (Finalizing)
    Submit your final documents, close your dossier properly, and make sure everything is administratively completed.

Step-by-Step Guide to Using Mobility Online

1. Applying for a Study Abroad

Step 1 - Application details

The basic information is filled in automatically. Just click “continue” to complete your details.

Step 2 - Enter your personal details

Provide the following:

  • UHasselt student number (important: double-check!)
  • Last name
  • First name
  • Date of birth
  • Gender
  • UHasselt email address (important: double-check!)
  • Mobile phone number

Step 3 - Choose your faculty and programme

Select your faculty and the correct study programme in which the exchange will take place.

Step 4 - Select the semester

Indicate when you will go on exchange:

  • Semester 1 - 202x
  • Semester 2 - 202x

Step 5 - Review and submit 

Check that all fields are filled correctly and that each step is marked with a green check mark. If everything is correct: 

⇒ click “send application.”

 

Step 6 - Check your email

Check your UHasselt email and follow the instructions. Click the link found at the bottom of the email and save it in your bookmarks.

Step 7 - Open your file in Mobility Online

Use the link from the email and log in with your UHasselt email and password. You can now view your file at any time.

Step 8 - Wait for the next email to complete your application

Once you receive the next email, you can complete your application further by adding your chosen destinations and motivation.

Step 9 - Complete your application with your Transcript of Records (TOR)

Complete your dossier by uploading your Transcript of Records. You can download it from your student portal. 
Upload your TOR once your latest exam results are known and before the February 20 deadline.

After that your application is complete.

What is a Transcript of Records?

A Transcript of Records is your official grade report, providing a complete overview of all your achieved academic results (per course: course name, number of credits, and grade).

How to download your Transcript of Records

Are you a 2nd- or 3rd-year bachelor student?
  1. Log in to the Student Portal.
  2. Navigate to the page where you can view your academic results (see screenshots below).
  3. Download your grade reports for all bachelor years.
  4. Combine all documents into a single PDF file.
  5. Upload this PDF file to your file in Mobility Online.
Are you a master’s student?
  1. Log in to the Student Portal.
  2. Navigate to the page where you can view your academic results (see screenshots below).
  3. Download your grade reports for all bachelor years.
  4. Download your master grade report as well (or both master year 1 and master year 2 grade reports).
  5. Combine all documents into a single PDF file.
  6. Upload this combined document to your file in Mobility Online.

 

2. Applying for an Internship Abroad

Step 1 - Application details

The basic information is filled in automatically. Just click “continue” to complete your details.

Step 2 - Enter your personal details

Provide the following:

  • UHasselt student number (important: double-check!)
  • Last name
  • First name
  • Date of birth
  • Gender
  • UHasselt email address (important: double-check!)
  • Mobile phone number

Step 3 - Choose your faculty and study programme

Select your faculty and the correct study programme in which the exchange will take place.

Step 4 - Select the semester

Indicate when and where you will go on exchange:

Step 5 - Write your motivation, review and submit 

  • Write a clear motivation
  • Check that all fields are filled correctly
  • Each step is marked with a green check
  • If everything is correct:

⇒ click “send application.”

 

Step 6 - Check your email

Check your UHasselt email and follow the instructions. Click the link found at the bottom of the email and save it in your bookmarks.

Step 7 - Open your application in Mobility Online

Use the link from the email or click here. Log in with your UHasselt email and password. You can now view your dossier at any time..

Step 8 - Complete your application with your Transcript of Records (TOR) 

Complete your dossier by uploading your Transcript of Records. You can download it from your student portal. 
Upload your TOR once your latest exam results are known and before the February 20 deadline.

After that your application is complete.

What is a Transcript of Records?

A Transcript of Records is your official grade report, providing a complete overview of all your achieved academic results (per course: course name, number of credits, and grade).

How to download your Transcript of Records

Are you a 2nd- or 3rd-year bachelor student?
  1. Log in to the Student Portal.
  2. Navigate to the page where you can view your academic results (see screenshots below).
  3. Download your grade reports for all bachelor years.
  4. Combine all documents into a single PDF file.
  5. Upload this PDF file to your file in Mobility Online.
Are you a master’s student?
  1. Log in to the Student Portal.
  2. Navigate to the page where you can view your academic results (see screenshots below).
  3. Download your grade reports for all bachelor years.
  4. Download your master grade report as well (or both master year 1 and master year 2 grade reports).
  5. Combine all documents into a single PDF file.
  6. Upload this combined document to your file in Mobility Online.

 

Frequently Asked Questions

I didn’t receive a confirmation email after submitting the form. What now?

After filling out the form, you should receive an automatic email with a personal link to log into Mobility Online. If you don’t see it within about 10 minutes, check your spam folder. If it’s there, mark it as “not spam.” If you still haven’t received it, contact the International Office at: Erasmus@uhasselt.be.

Checklist Before Clicking “Send Application”

Make sure the following are correct:

  • Studentnumber correct
  • UHasselt-e-mail address
  • Correct study programme
  • Correct semester selected

What is a Transcript of Records?

What is a Transcript of Records?

A Transcript of Records is your official grade report, providing a complete overview of all your achieved academic results (per course: course name, number of credits, and grade).

How to download your Transcript of Records

Are you a 2nd- or 3rd-year bachelor student?
  1. Log in to the Student Portal.
  2. Navigate to the page where you can view your academic results (see screenshots below).
  3. Download your grade reports for all bachelor years.
  4. Combine all documents into a single PDF file.
  5. Upload this PDF file to your file in Mobility Online.
Are you a master’s student?
  1. Log in to the Student Portal.
  2. Navigate to the page where you can view your academic results (see screenshots below).
  3. Download your grade reports for all bachelor years.
  4. Download your master grade report as well (or both master year 1 and master year 2 grade reports).
  5. Combine all documents into a single PDF file.
  6. Upload this combined document to your file in Mobility Online.

 

When Should I Upload My Transcript of Records?

You should only upload it once all your latest exam results are available and before the deadline (e.g., February 20).

How Can I Access My Dossier Later?

You can always view your dossier via the link emailed to you (CLICK HERE). Log in with your UHasselt email and password.

What If I’m Unsure Whether to Apply for Study or Internship?

If you’re unsure, you must submit both a study application and an internship application before the February 20 deadline.

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