GenAI for your day-to-day admin

This interactive workshop, given by Eva Blondeel, introduces participants to Generative AI (GenAI) and its practical applications in the workplace. You’ll explore how tools such as Copilot, ChatGPT and Claude can help you save time, streamline routine administrative tasks and bring more structure to your workday.

We focus on applications for both general administrative purposes and research-specific workflows. The workshop is divided into three parts:

1. Introduction to GenAI: an overview of GenAI, emphasizing responsible use, ethical considerations, prompt engineering techniques and critical thinking.
2. Hands-on exploration: guided exercises showing how GenAI can support a variety of administrative tasks.
3. Practical application: a hands-on exercise where participants apply GenAI to a real task from their own job context and reflect on its effectiveness.

No technical background is required — we start from your daily tasks and demonstrate how simple prompts can deliver surprisingly effective results. You’ll leave the workshop with concrete tips, practical examples and new ideas to integrate GenAI into your day-to-day work.

Learning outcomes

After having attended this workshop, you will be able to:

• understand how GenAI works
• apply effective prompt engineering techniques to improve GenAI outcomes in the workplace
• use GenAI responsibly in your daily administrative tasks, including both general and research-related activities. For example, you will learn how to:
  • draft or rewrite emails more efficiently
  • create schedules and manage your calendar
  • summarize documents or write meeting notes
  • generate standard letters, templates, checklists and procedures
  • develop creative outputs such as titles, names or content ideas
  • prioritize tasks and create to-do lists
  • write or rewrite LinkedIn posts, newsletters or announcements
  • generate simple visuals or presentations using AI tools
• use GenAI tools for data-related tasks, such as:
  • cleaning, structuring or analyzing Excel files
  • converting raw text into structured databases or templates
  • generating data analyses or KPI reports based on raw data
• identify which GenAI tools are best suited for specific purposes (e.g., Copilot, ChatGPT, Claude, Canva AI, etc.)

Competences

An important part of preparing for any further professional step is becoming (more) aware of the competences you have developed and/or want to develop. In the current workshop, the following competences from the UHasselt competency overview are actively dealt with:

• intellectual competences:
  • critical judgement
  • analytical thinking
  • innovativeness

For whom?

• PhD students & postdocs
• 25 places available

When and where?

• January 28, 2026 - 13:00-16:00
  • Location: Campus Hasselt, building Old Prison, room OG-B1.1Gr.

Preparation?

Please don't forget to bring your laptop to the session!

Registration?

• Register here from October 16, 2025 until January 04, 2026.
• As places are limited, registering does not automatically imply that you will be able to participate. You will be notified by email after the registration deadline has passed.
• Please cancel your registration at least one week in advance in case you cannot make it (cf. cancellation & no-show policy).

Acknowledged as?

• DS BSH: category 'research management & communication skills' - workshop on research (management) skills
• DS HLS: category 'transferable skills' - half a transferable skills course
• DS ST: category 'research management' - course/workshop at developing general research skills