Application Process

Non-EEA Applicants - March 15

EEA Applicants - August 15

Non-EEA Applicants - April 1

EEA Applicants - July 1

Belgian Applicants - September 1

Non-EEA Applicants - March 1

EEA Applicants - July 1

On Campus Programme

Non-EEA Applicants - May 1

EEA Applicants - August 15

Distance Learning Programme

Non-EEA and EEA Applicants - August 15

On Campus Programme 

Non-EEA Applicants - April 1

EEA Applicants - July 1

Belgian Citizens - August 15 ^{(1) (2)}  

Distance Learning Programme 

Non-EEA Applicants - June 1

EEA Applicants - August 1 

Belgian Citizens - August 15 ^{(1) (2)} 

(1) Students with Belgian academic degrees allowing for direct admission (see admission requirements for more info on these degrees) can register until September 21 without applying. 

(2) When applying by September 2025, be aware that admittance by the start of the academic year 2025-2026 cannot be guaranteed.

Non-EEA Applicants - April 1

EEA Applicants - August 1

Belgian Applicants - August 15

Only for applicants that meet the criteria for VLIR UOS scholarship - February 1

All Applicants - March 15*

*You need to already be admitted to the programme of your choice in order to apply for this scholarship. 

We therefore advise you to submit the application for the programme of your choice by February 1. 
This gives the Admission Board enough time to make a final decision on your admission in order for you to proceed with the application for the Master Mind Scholarship. 

For who?

The international Master of Interior Architecture with focus on Adaptive Reuse focuses on Bachelor's or Master's in Architecture and/or Interior Architecture with a strong interest in adaptive reuse and the cultural aspects of (interior) architecture in a broad sense.

Admission Requirements

Academic Bachelor’s or Master’s degree in Architecture and/or Interior Architecture.

Must-have documents:

• Valid ID or Passport
• Curriculum Vitae (CV)
• Motivation Letter
• All higher education diploma(s) and transcript(s) (verification required)
• Official translations if documents are not in English, French, Dutch, or German (verification required)
• Detailed portfolio showcasing a selection of your work, including link to your video (max. 30MB)
• English language proficiency certificate:
  • TOEFL iBT minimum 89, or
  • IELTS Academic minimum overall band 6.5, or
  • Cambridge C1 Advanced (CAE) or C2 Proficiency (CPE)
    
    Exemptions apply for holders of a Belgian, Dutch, Luxembourg or German higher education degree, native speakers, and holders of a degree fully taught in English (with medium of instruction attestation).

Find out more about the admission requirements on the Master of Interior Architecture programme page.

For who?

The Master of Management is an international one-year master programme (in English) that prepares students for a career in dynamic, international business environments. The programme focuses on confronting students with challenging strategic business problems to familiarize them with all major aspects of a business.

Admission Requirements

Specific degree requirements for students with a Flemish or non-Flemish degree.

Must-have documents:

• Valid ID or Passport
• Curriculum Vitae (CV)
• Motivation Letter (max. 3 pages)
• All higher education diploma(s) and transcript(s) (verification required)
• Official translations if documents are not in English, French, Dutch, or German (verification required)
• English language proficiency certificate:
  • TOEFL iBT minimum 89, or
  • IELTS Academic minimum overall band 6.5, or
  • Cambridge C1 Advanced (CAE)
    
    Exemptions apply to applicants from certain countries (nationality or on campus academic degree obtained). Countries with exemption: Australia, Canada (English speaking part), Ireland, New Zealand, United Kingdom, United States of America.

Nice-to-have documents:

• Thesis abstract (title and short description of a previously written thesis)

Find out more about the admission requirements on the Master of Management programme page. 

For who?

The Master of Biomedical Sciences focuses on state-of-the-art methodology, knowledge, insight and academic skills, enabling graduates to unravel the molecular mechanisms of health and disease as independent researchers. The programme provides students with the knowledge and skills required for the proper design of a scientific research project.

Admission Requirements

There are specific degree requirements, depending on the specialisation of your choice. 

Must-have documents:

• Valid ID or Passport
• Curriculum Vitae (CV)
• Motivation Letter
• All higher education diploma(s) and transcript(s) (verification required)
• Official translations if documents are not in English, French, Dutch, or German (verification required)
• English language proficiency certificate:
  • TOEFL iBT minimum 89, or
  • IELTS Academic minimum overall band 6.5.
    
    Exemptions apply to native speakers and holders of a degree fully taught in English (with official medium of instruction attestation).

All candidates whose application has been positively evaluated by the Admission Board will be invited to complete an online test on basic knowledge of biomedical sciences.

Once fully admitted and enrolled, all new students will participate in a practical lab skills session. You will receive detailed feedback on your results, and a remediation session will be organised if needed.

Find out more about the admission requirements on the Master of Biomedical Sciences programme page.

For who?

Transportation is a dynamic field and career opportunities are on the rise worldwide in the private and public sector including government agencies, road and transport authorities, transport operators, and local and international consulting agencies. Our alumni are typically employed as senior transportation planning professionals, public transport managers, traffic safety consultants or to research new transportation systems and technology. Are you looking for an exciting job, offering many career opportunities, then a master’s degree in Transportation Sciences is the right choice for you!

Admission Requirements

There are specific degree requirements.

The distance learning option is only available to applicants who wish to combine work and study. It does not apply to students who are working part-time while studying (e.g. weekend jobs), nor to students enrolled in postgraduate or PhD programmes.

Must-have documents:

• Valid ID or Passport
• Curriculum Vitae (CV)
• Motivation Letter
• All higher education diploma(s) and transcript(s) (verification required)
• Official translations if documents are not in English, French, Dutch, or German (verification required)
• English language proficiency certificate:
  
  • TOEFL iBT 79, or
  • IELTS Academic overall band 6.5, or
  • DuoLingo English Test 120, or
  • Cambridge C1 Advanced (CAE)
    
    Exemptions apply for holders of a Belgian, Dutch, or German higher education degree, native speakers, and holders of a degree fully taught in English (with medium of instruction attestation).
    
    
• Employer Declaration (distance learning only):
  • provide proof of employment of min. 80 hours/month, or
  • provide proof of employment in a self-employed statute of min. 80 hours/month, or
  • provide proof of being a job-seeker who is entitled to benefits.

Find out more about the admission requirements on the Master of Transportation Sciences programme page.

For who?

The English two-year programme of Master of Statistics and Data Science at Hasselt University combines a solid study of principles of statistics and modern data science, with a focus on applications in the life sciences (e.g. clinical trials, epidemiology, public health, genomics, …).

Admission Requirements

Specific degree requirements for students with a Flemish or non-Flemish degree.

Must-have documents:

• Valid ID or Passport
• Curriculum Vitae (CV)
• Motivation Letter
• All higher education diploma(s) and transcript(s) (verification required)
• Official translations if documents are not in English, French, Dutch, or German (verification required)
• English language proficiency certificate:
  • TOEFL iBT 89, or
  • IELTS Academic overall band 6.5, or
  • DuoLingo English Test 120
    
    Exemptions apply for holders of a Flemish degree, native speakers, and holders of a degree fully taught in English (with medium of instruction attestation).
    
    
• Course descriptions (content and learning outcomes in English) for all completed quantitative, mathematical and statistical courses, including objectives, topics, workload, and course materials (not a transcript).
• Exemption Request for the Master of Statistics and Data Science:  Applicants who have already acquired a quantitative master (e.g. mathematics, (bio) engineering, ...) or a PhD degree that included a solid initial training in statistics, can receive a substantial number of course exemptions. To request these exemptions, you must submit an exemption form when applying for the programme. The Admission Board decides on these course exemptions after a thorough evaluation of knowledge and skills. (Not for ICP students.) 

Nice-to-have documents:

• Holders of an international academic degree are strongly recommended to include the GRE General Test result in their application. There are no minimum score requirements for this test. The institutional code of Hasselt University is 3112.

If the Admission Board has doubts about your prior knowledge, you may be invited to take an take an admission test.

Find out more about the admission requirements on the Master of Statistics and Data Science programme page. 

For who?

The Master of Energy Engineering Technology in an international master programme for who is interested in becoming an Energy Transition Expert. 

Admission Requirements

Honours Bachelor’s (BSc, BTech, BEng, etc.) or Master’s degree with a broad focus on energy-related domains.

• Valid ID or Passport
• Curriculum Vitae (CV)
• Motivation Letter
• All higher education diploma(s) and transcript(s) (verification required)
• Official translations if documents are not in English, French, Dutch, or German (verification required)
• English language proficiency certificate:
  • TOEFL iBT 79, or
  • IELTS Academic overall band 6.5, or
  • DuoLingo English Test 120, or
  • Cambridge C1 Advanced (CAE) or C2 Proficiency (CPE)
    
    Exemptions apply to native speakers and holders of a degree fully taught in English (with medium of instruction attestation).

Find out more about the admission requirements on the Master of Energy Engineering Technology programme page.

Please note that the tuition fee (26-27) for non-EEA students for this programme is 9,493.90 euros. Make sure you are fully aware of this cost before submitting your application.

The ICP Scholarship is only available for the following four on-campus programmes:

• Master of Statistics and Data Science - Biostatistics
• Master of Statistics and Data Science - Bioinformatics
• Master of Statistics and Data Science - Epidemiology
• Master of Transportation Sciences - Traffic Safety

For who?

• Candidates must be nationals and residents of one of the following 30 countries (not necessarily the same country) at the time of application.
  
  Africa: Benin, Burkina Faso, Burundi, Cameroon, DR Congo, Ethiopia, Guinea, Kenya, Madagascar, Mali, Morocco, Mozambique, Niger, Rwanda, Senegal, South Africa, Tanzania, Uganda, Zimbabwe
  Asia: Cambodia, Philippines, Indonesia, Palestinian Territories, Vietnam
  Latin America: Bolivia, Cuba, Ecuador, Haiti, Nicaragua, Peru

• Candidates must not exceed 35 years of age on January 1 of the intake year.

Admission Requirements

To be considered for the ICP Scholarship, applicants must:

• Upload the ICP Scholarship Application Form. Applications submitted without this form will not be processed as scholarship applications.
• Upload two recent letters of recommendation.
• Meet the admission requirements for the chosen master’s programme (either Master of Statistics and Data Science or Master of Transportation Sciences).

Find out more on our Scholarships for Incoming Students page. 

The Flemish Ministry of Education and Training awards Master Mind Scholarships to outstanding students from around the world who wish to pursue a master’s programme in Flanders or Brussels.

For who? 

• Applicants of all nationalities (except Russian) may apply, provided their previous degree was obtained outside Flanders.
• Students enrolled only in a preparatory, bridging, or distance learning programme are not eligible.
• Only students not currently enrolled at a Flemish higher education institution are eligible, except those completing a preparatory programme leading to a master’s starting in September.
• This scholarship cannot be combined with any Flemish government or Erasmus Mundus scholarship.

Admission Requirements

• Grade Point Average of 3.5 out of 4.0: www.scholaro.com/gpa-calculator/
• English language proficiency certificate:
  • TOEFL iBT minimum 94, or
  • IELTS Academic minimum overall band 7, or
  • Cambridge C1 Advanced (CAE), or
  • Similar results in another official English language test.
• Meet the admission requirements for the chosen master’s programme.

Find out more on our Scholarships for Incoming Students page. 

• Email all diploma(s) and transcript(s) with a QR code or verification link to verification@uhasselt.be.
• Documents must be verifiable through your institution’s website, QR code, e-apostille, or e-legalisation.
• The verification must grant access to the full document.

Please note: uploads, scans or photocopies without an official digital verification request will not be considered.

• Request your previous educational institution(s) to email your diploma(s) and transcript(s) directly to verification@uhasselt.be.
• They should include your application number and programme of choice in the message.
• Ask the institution(s) to include you in CC when sending the email. This way, you can follow up on when we have received the verification.

Please note: In compliance with GDPR regulations, Hasselt University will not contact previous higher education institutions directly. All verification-related costs must be fully covered by the applicant; UHasselt does not make any payments for verification.

Important: The email for the verification of the documents must have reached us no later than one week after the application deadline. Your application will only be processed after we receive the email from your previous higher educational institution with your documents. If you do not receive an update, it means we have not received the email. 

• Send certified copies of your diploma(s) and transcript(s) by postal mail.
• Each page must be freshly stamped and signed by an official institution.
• Send your documents via an express service or registered mail so you can always track your shipment.
• Do not send your original documents. 

Postal address:
Hasselt University
Admission for Master
Martelarenlaan 42
3500 Hasselt, Belgium

Please note: Hasselt University will not cover any costs to receive your documents. Documents cannot be returned.

Important: Your certified documents must have arrived at our office no later than one week after the application deadline. Your application will only be processed after we receive your certified hard copies by postal mail. If you do not receive an update, it means we have not received your documents. 

Your application still needs to be processed. Please be aware that we can only begin processing once both your online application and the verification of your documents are complete.

Please refrain from contacting us for updates, as we are working to process all applications as quickly as possible.

Some documents are missing in your online application. You can check which ones are missing in your portal. You can view the required documents and comments in the Upload Documents section of the Application Portal. Each document will show a status: green for approved, red for rejected. If a document is rejected, the reason will appear directly underneath it.

The verification of your documents is incomplete or incorrect. Make sure all higher education diploma(s) and transcript(s) are verified using one of the accepted verification methods. You must verify your documents using another accepted method, no later than one week after the specified deadline.

Also check the Upload Documents section in your portal to see if any documents are missing, and review which documents have been approved or rejected. Rejected documents include the reason for rejection - follow the instructions to complete the online application.

It is not possible or necessary to update the method of verification. Once we receive the verification your application will be further processed. 

Your application is complete and has been submitted for evaluation to the Admission Board. You will be informed as soon as a decision has been made. This process may take several weeks.

Once admitted, you will receive an official admission letter with instructions on the important next steps. You will also receive a document (Standard Form) required for your visa application (if applicable). All essential documents can be accessed through the Application Portal.

You may now begin preparing your stay. 

• Begin the visa process as soon as possible (if applicable)
• Register for health insurance (if you are a non-EEA student)
• Think of accommodation 
• Arrange your travel to Belgium

Conditional admission can follow two different pathways:

1. Pending Graduation

If you have not yet completed your current degree but your application has been positively evaluated, you will receive an official conditional admission letter, as well as supporting visa documents if applicable. With this letter, you can proceed with the next steps, such as paying the tuition fees, applying for visa, arranging accommodation, and planning your arrival.

Final registration, however, is only possible after graduation and verification of your final diploma and transcript. This will be done during your appointment for final registration, when you must bring your final original documents or certified hard copies thereof.

2. Pending Admission Test

If conditional admission depends on passing an admission test, you will not receive any conditional admission documents and do not have to pay the tuition fees. You must wait for the test results before the final admission decision is made. Only after passing the test will you receive the final decision and, in the case of admission or conditional admission, the relevant admission documents.

If your application is unsuccessful, you will be notified by email, including the reasons for the decision. The Admission Board conducts a thorough evaluation, and all decisions are final.

Self supporting applicants who were admitted (including conditional admission) in the previous academic year but could not complete final registration, and now wish to reapply for the upcoming academic year.

Upload the following documents: 

• Updated CV
• Updated motivation letter
• Any new supporting educational documents (verification required)
• Final graduation documents (if your previous admission was conditional - verification required)

You can upload any new documents either during your application or later via the Upload Documents tab in the Application Portal. In this tab, you’ll find a dropdown list with various document options. Please note that uploads are only possible after you have submitted your application.

Scholarship applicants who were academically selected in the previous academic year but did not receive the ICP Scholarship, and who wish to reapply for the scholarship for the upcoming academic year.

Upload the following documents: 

• Updated CV
• Updated motivation letter
• Any new supporting educational documents (verification required)
• Two new letters of recommendation
• A new scholarship application form

You can upload any new documents either during your application or later via the Upload Documents tab in the Application Portal. In this tab, you’ll find a dropdown list with various document options. Please note that uploads are only possible after you have submitted your application.

Hasselt University offers 6 English Master programmes: 

• Master of Statistics and Data Science
• Master of Transportation Sciences
• Master of Management
• Master of Biomedical Sciences
• Master of Interior Architecture
• Master of Energy Engineering Technology

All Bachelor programmes are taught in Dutch. 

Candidates who wish to register in a Dutch-language Bachelor programme will need to demonstrate good command of Dutch and meet the Dutch language requirements. 

Hasselt University does not offer a preparatory year to learn Dutch. Other universities in Flanders do offer this preparatory programme. You can find more information on the Study in Flanders website. 

Hasselt University does not offer a preparatory year to learn Dutch. Other universities in Flanders do offer this preparatory programme. You can find more information on the Study in Flanders website. 

We cannot assess your eligibility via e-mail in advance. You must first submit a complete application, after which the Admission Board will review your file based on several criteria - including your academic background, English proficiency, and motivation.

You can apply for conditional admission with a proof of enrolment and your latest transcript of records. Both of these must be verified via one of the accepted verification methods as explained above. 

ICP applicants cannot apply for conditional admission. 

All information on admission requirements per programme can be found above. 

All information on language requirements per programme can be found above. Each programme has specific language requirements. 

The language requirement for the Master of Management is strict - no exemptions are allowed. Sufficient knowledge of English is required and is to be certified by one of the below-mentioned tests: 

• IELTS Academic: minimum overall band score of 6.5
• TOEFL iBT: minimum score of 89
• Cambridge C1 Advanced (CAE) certificate

Exemptions apply only to applicants who are nationals of, or have completed an on-campus degree in, one of the following countries: Australia, Canada (English-speaking part), Ireland, New Zealand, the United Kingdom, or the United States of America.

From the academic year 2007-2008 onwards all students from the P.R. China will have to obtain a certificate of academic screening issued by the Academic Evaluation Centre (APS) of the German Embassy in Beijing before being allowed to enroll at any higher education institution, language course or other preparatory course in Flanders. The APS certificate is also required for obtaining a student visa to Belgium. More information on APS can be found at the APS website.

In some cases, you can be exempted from (part of) the APS procedure. For more info, please send an email to admissionformaster@uhasselt.be.

Applying at Hasselt University is free of charge. You do not have to pay an application fee. 

All information on the application process can be found above. 

The application process at Hasselt University consists of two mandatory steps. Your application will not be considered complete until both steps are fulfilled:

1. Online Application 
2. Document Verification

Create an account in the Application Portal (use your existing account if you already have one - creating a new account will block both). You will receive a one-time activation link to set up your account.

Access the Application Portal using the links available on the website.

Start or continue your applications via the Overview of Applications tab. Submitted applications cannot be edited, but extra documents can be uploaded under the Upload Documents tab. You can also submit multiple applications or withdraw an application yourself.

Document verification is a mandatory part of the application process. Only once we can verify your higher education diploma(s) and transcript(s) will your application be processed. The verification must have reached us no later than one week after the application deadline. 

All information on accepted methods of document verification can be found above. 

Important points:

• Verification must grand access to your full documents.
• Hasselt University will not request verifications from other institutions.
• Hasselt University does not cover any costs related to document verification.
• Certified hard copies cannot be returned back to you. Do not send your original documents via postal mail. 

Due to the high volume of applications, we are unable to confirm the individual arrival of documents. You can follow the status of your application online via the Application Portal, or track postal deliveries using your track-and-trace number.

To avoid delays, please ensure that any documents you have submitted for digital verification are correct and complete, and consider asking your institution to include you in CC when it comes to email verifications.

Processing may take several weeks. Only complete applications will be reviewed, and you will receive an update once your file has been processed.

The certified hard copies you send us to complete the application process cannot be returned. Therefore, it is crucial not to send us your original documents, these cannot be returned to you. 

We will start processing your application only once your online application is complete and all of your diploma(s) and transcript(s) can be verified. You can track the status of your application through the Application Portal.

All information on processing of applications and status updates can be found above. 

Submitted applications cannot be edited. Please do not withdraw and resubmit your application for minor mistakes in your name or address. Contact us, and we can update this information for you.

Documents can be uploaded or updated at any time via the Upload Documents section in the Application Portal after submission.

Verification methods cannot be changed and do not need to be altered. Once we receive verification, your application will proceed to the next stage of processing.

In Flanders a system of learning account has been established to monitor students' study progress and to stimulate students to make well-informed study choices. 

If you have never studied in Higher Education in Flanders, select 'incorrect' for the study credits according to DHO. This will open another field where you need to enter 140.

If you have to upload 'Proof of Insufficient Learning Credits' document and have never studied in Belgium before then please upload a blank PDF page.

If you have completed your online application and submitted documents for verification through one of the accepted methods, but you still see the status 'to be verified,' it means your application has not yet been processed by the Admissions Office. Please refrain from contacting us for updates, as we are working to process all applications as quickly as possible.

This status means some of your submitted documents have been rejected or are missing. You can view the required documents and comments in the Upload Documents section of the Application Portal. Each document will show a status: green for approved, red for rejected. If a document is rejected, the reason will appear directly underneath it.

This status means the method you selected does not allow us to verify all of your higher education diploma(s) and transcript(s). You must verify your documents using another accepted method, no later than one week after the specified deadline.

It is not possible or necessary to update the method of verification. Once we receive the verification your application will be further processed. 

This is a nice-to-have document for the Master of Management summarising a previously written thesis.

The course description is a must-have document for the Master of Statistics and Data Science. You have to provide an English version (or translation) of the course descriptions for the statistical, mathematical, and other quantitative courses you have already completed. Each description should include the course objectives, main topics, workload, and course materials used. You may also copy this information from your university’s programme website.  

To apply for the Master of Statistics and Data Science programme a GRE certificate is nice-to-have but not mandatory for holders of an international academic degree. Applicants with a Belgian degree of higher education are exempted from the GRE General test. There are no minimum score requirements for the GRE general test. The institutional code of Hasselt University for the GRE test is 3112.

The tuition fee differs depending on the programme you want to enroll for. Other factors such as your nationality determine the amount of the tuition fee. Please check the Tuition Fees webpage for more info. 

Once admitted, you will receive an invoice containing instructions on how to pay the tuition fees. Payment can also be made online through the Application Portal.

New international students are exempt from the deadline stated on the invoice but must complete their payment no later than two weeks before their final registration appointment.

Please note that payment in installments is not available. The tuition fees must be paid in full before completing your final registration. 

We offer two main scholarship opportunities:

• VLIR-UOS ICP Scholarship - available for the Master of Statistics (Biostatistics, Bioinformatics, or Quantitative Epidemiology) and the Master of Transportation Sciences (Traffic Safety). Applicants must be under 35, hold nationality from one of the eligible countries, and reside in one of these countries at the time of application.
• Master Mind Scholarship - open to outstanding international students.

For full details, visit our Scholarships for Incoming Students webpage.

Important: All official admission letters are issued only by Hasselt University and sent from an email address ending in @uhasselt.be.

If you are eligible for the ICP scholarship and wish to apply, you must fill in the linked Google Form in the application form. The answers you receive by email must be uploaded in the application form. If this is not possible, or if you forget to do so before submitting, you can still upload them afterwards in the Upload Documents section. There, you will find a dropdown list of document types and can upload your file as a Scholarship Application document. Without this document, your application will not be processed as a scholarship application. 

Applications for the Master Mind scholarship will open towards the end of December/beginning of January. Around that time, the info on the Master Mind scholarship webpage will be updated. 

This application process consist two parts:

1. Application for academic admission
2. Application for the Master Mind scholarship

If you were academically selected for the ICP Scholarship last year but did not receive it, and you wish to reapply for the scholarship for the upcoming academic year, submit a new application via the Application Portal. Follow the steps outlined above carefully.

Two letters of recommendation must be uploaded to your online application portal via the Upload Documents tab.

Guidelines:

The letters of recommendation must be written by an academic staff member, scientist or superior who is familiar with your (academic/professional) activities.

You should ask the recommender to clearly identify him- or herself: name, title, work place, contact details, valid email address, relation with the applicant. If possible, the recommender should use the official letter heading of his/her institution.

The recommender should give his/her opinion frankly as to the applicant’s professional strengths and weaknesses. You should ask the recommender to include the following elements in the recommendation letter:

1. Clear identification of the person for whom the recommendation is given, and for which program.
2. Evaluation of the candidate's academic performance (study results) or professional performance.
3. Ranking of the candidate in comparison to his/her peers (top 50%, top 20%, top 5%, top 2%) with respect to intellectual ability, quality of oral expression and analytical ability. 
4. Evaluation of the candidate's research capacity, potential and skills (dissertation or research papers, possible research experience, critical attitude, analytical skills …). 
5. Suitability of the applicant for this specific program (knowledge of and/or experience with the topic(s), motivation for graduate study in general and this program in particular …). 
6. Strong points and points to improve of the applicant’s personality and social skills: how does the applicant interacts and collaborate with teachers, with peers, in group work,… 
7. Final conclusion as to why this applicant is (not) a suitable candidate for the program.

The completed letter must be signed and dated by the  recommender together with an official stamp of the institution he/she belongs to.

• Start the visa procedure as soon as possible.
• Pay the tuition fee at the latest two weeks before your arrival in Belgium. 
• Register for AON health insurance (non-EEU)
• Look for a student room. 
• Travel to Belgium before the start of the orientation week.
• Register for the orientation programme. 
• Book an appointment to finalise your registration. Distance learning students do not need to book an appointment - final registration will be automatically completed once the tuition fees have been paid and shortly before the start of the academic year. 
• Register at the town hall (within 1 week after your arrival) with proof of enrolment.

Visa applications are the responsibility of the incoming student. The university does not have any influence on the procedure and cannot intervene in the visa process.

The role of Hasselt University is limited to providing an admission letter, some practical information and, on demand, a letter to proof your solvency.

ATTENTION: Students should not enter Belgium with a tourist visa if they intend to stay longer than 90 days or three months. 

When applying for a visa or a residence permit, students are asked to proof their solvency. Depending on the country, one of the following proof of solvency may apply:

• A document certifying that the student has been awarded a study grant or scholarship. 
• An agreement for acceptance of financial responsibility (letter of a guarantee) by the so-called Annex 32.
• A proof of your own financial means by transferring a certain amount to a blocked bank account in Belgium on your name.

In case you would like to use the last option (proof your own financial means), Hasselt University can assist you and provide you a letter to proof solvency. For more info, please check the Visa webpage. 

Living standards are quite high in Belgium. Therefore, all international students and guests of Hasselt University are advised to make sure that they have the financial means for a stay in Belgium, before they leave their home country.

Besides the tuition fee, education includes some other costs. You can find an overview of those costs on the Other costs webpage. 

It is important for students travelling to Hasselt University from a non-EEU country to check all information about health insurance on this webpage.

Accommodation is arranged only for VLIR-ICP Scholarship students.

All other foreign students should find accommodation by themselves. 

One option is to use the “housing database” put together by the Office for Student Affairs of UHasselt. This database includes student rooms which are let under conditions controlled by the Office for Student Affairs. Visit the Student housing webpage for more info. 

An alternative option is to rent accommodation from landlords not subscribing to the UHasselt housing database or from private housing agencies.

Students who are not in Belgium before the beginning of September might encounter difficulties in finding a room. By that time there will be almost no rooms left on the list that is made available through the Office for Student Affairs. Note that the later you arrive, the larger the problem to find a room.

You do not need to request deferment and simply have to follow the steps as explained above.

You need to be present before the start of the academic year, preferably before the start of the orientation programme. The orientation programme will be organised a week before the start of the academic year. The exact date by which you have to be present is mentioned on your admission letter (‘Arrival date’). 

You can find the starting date of the academic year and another important dates in the academic calendar.

Once you are admitted to the programme of your choice, your registration at our university is not finalised yet. 

You will have to book an appointment to finalise your registration. Your tuition fees must have been paid before the appointment. Final registrations open yearly in August. Your registration needs to be finalised before the start of the academic year. 

Have you been admitted to a distance learning programme?

You do not need to book an appointment. Your final registration will be automatically completed shortly before the start of the academic year once your tuition fees have been paid. 

At Hasselt University, the academic year starts on the third Monday of September. 

The starting date of the academic year and other important dates can be found in the academic calendar. 

A week prior to the start of the academic year, UHasselt organises orientation days for international students. Please take a look at this webpage for more info on the orientation days. 

Once you have finalised your registration you will have access to your student account. You will then need to compose your academic programme. It is very important to do that as soon as possible.

International students will receive their diploma and diploma supplement during the graduation ceremony or shortly after.

If you are not in Belgium any more, your diploma and diploma supplement will be sent by registered postal mail. You will receive an email to verify your current address. 

More information about the legalisation of your documents can be found on this webpage.